EIF - Provision of Event Management Services in Luxembourg (Luxembourg)

Description

The EIF is launching a call for tenders to contract dedicated and experienced event management service providers (2 in cascade) to deliver the conceptual and technical event execution and on-site logistical and operational aspects. The scope of this call for tender comprises the following (cumulative attributes): • client facing events (i.e. external events only), • where the main objective is fund raising, networking or awareness raising, • taking place in the Grand Duchy of Luxembourg. The target audiences for the events may be (cumulatively or not): • mandators, shareholders, prospective investors; • financial intermediaries: banks and private equity funds across Europe; • European SME associations and influencers; • European SMEs and EU Citizens. The number, style and scale of events to be organized may vary from year to year and may range from a more corporate approach to a ‘show-style’ or a celebratory/award style event. The number of attendees can also range from 10 to +450. Provision of services in the field of event management in Luxembourg. The EIF will sign a framework agreement with up to two (2) service providers, using the Cascading mechanism (described under Section 6 (hereinafter ‘Framework Agreement’) of the Terms of Reference). The framework agreement is subject to the EIF general terms and conditions, which will form part of the framework agreement as Appendix C. Implementing contracts will be established under the framework agreement whenever an assignment is required according to the mechanism described under section 6. The framework agreement will be signed for an initial period of 2 years with the possibility to be extended thereafter for two consecutive 1-year periods, upon the EIF’s discretion (2 + 1 + 1). Estimated value of the framework agreement — maximum EUR 3 900 000 over four (4) years.