Concession Contract for Ross Bandstand and West Princes Street Gardens

Description

The City of Edinburgh Council (the “Council”) requires a Concession Contract for events held at the Ross Bandstand and West Princes Street Gardens. The Council’s aim is to appoint an events management Contractor(s) to provide a range of leisure events that have a focus on culture, food, drink, and live performing arts. The Contractor(s) shall pay a fixed fee rental to the Council and each Lot shall be subject to a reinstatement bond. It is expected that the new Concession Contract shall operate from March 2026 for a period of two years with the option (at the Council’s discretion and subject to site development) to extend for a further two 12-month periods. For each Lot, bids from operator partnership arrangements, charitable organisations and social enterprise operators will be welcomed and considered. Lot 1: May Event A ticketed 2-day Community and Family orientated event utilising both the Ross Bandstand and West Princes Street Gardens. Maximum 12 days including ingress and egress on site. Please refer to Lot 1 Specification for details in full.. This tender will focus only on large or major events (an event involving large tents or infrastructure which is estimated to attract 1000 or more people would be considered as a ‘Large Event’). Please refer to Lot 1 Specification for details in full. Lot 3: September Event A ticketed 2-day Youth orientated event utilising both the Ross Bandstand and West Princes Street Gardens. Maximum 12 days including ingress and egress on site. Please refer to Lot 3 Specification for details in full.. This tender will focus only on large or major events (an event involving large tents or infrastructure which is estimated to attract 1000 or more people would be considered as a ‘Large Event’). Please refer to Lot 3 Specification for details in full. Lot 2: Summer Festival at Ross Bandstand A ticketed venue for either cultural, theatre or performing arts event of up to 44 performance days in total utilising the Ross Bandstand only and accommodating both the established Edinburgh Festival Carnival and Edinburgh International Festival ‘large events’ as part of the schedule. Events based on a potential 54 days hire period (including build, performance and strike periods). Lot 2 events and activities are restricted solely to using the Ross Bandstand and its footprint with no large infrastructure permitted in the wider Gardens. Please refer to Lot 2 Specification for details in full.. This tender will focus only on large or major events (an event involving large tents or infrastructure which is estimated to attract 1000 or more people would be considered as a ‘Large Event’). Please refer to Lot 2 Specification for details in full.