Construction of New Football Hub - King George V Playing Fields, Portsmouth - New Pavilion Building and Landscaping Works

Description

Portsmouth City Council - the "Council" - is inviting expressions of interest from experienced contractors to undertake design and construction of a new sports pavilion and associated landscaping works at King George Fifth Playing Fields in Cosham, Portsmouth. The new sports pavilion is one strand of delivering a new football facility in the north of the city. Under a separate procurement and contract, two new artificial grass pitches (AGP's) will be installed concurrently with the construction of the pavilion and landscaping works. Separately, the Council is tendering the opportunity for an operator who will be responsible for managing the new facility. Once secured the operator will provide input into the design for final fit out of the new pavilion building. The Council is undertaking separate procurements for both the operator and AGP contractor and targeting award decisions for both by the end of March 2022. The Council is targeting to have awarded this contract by July 2022, commencing works on site by the end of September/beginning of October 2022, completing by end of July 2023 to allow for handover to the operator in order for the facility to be operational for the start of the football season in September 2023. The new pavilion project works has an estimated design and construction cost in the region of £4.5m. However, the Council is investigating value engineering options now which will feed into the final design. The Council does not envisage this will impact the upon the tender programme should this result in any alterations to the submitted planning applications and any subsequent discharge conditions. The construction works will be on the basis of a single stage JCT Design and Build Contract 2016 with the Contractor responsible for the design, including but not limited to the architectural, structural, landscape and mechanical and electrical services design. An application for planning approval has been submitted and a decision is expected prior to the tender publication. The Council will be working to strict timescales in order to secure additional grant funding. To facilitate the delivery of the associated design and works requirements to meet the grant funding programme, the Council's current strategy is to award a JCT Pre-Construction Services Agreement (General Contractor) 2016 in order to progress the design activities and be able to mobilise the works by September 2022, at which point the Council should, subject to the funding application being successful, be in a position to enter into the full JCT Design & Build Construction Contract 2016. Whilst an initial PCSA agreement will be entered into, the Council will be seeking to invite tenders for design and construction on a guaranteed maximum price, maximum programme basis. The Council is not pursuing delivery of the design and construction through typical 2 stage open book contracting methods. The Council will run the procurement process in line with the Restricted Procedure as set out within the Public Contracts Regulations 2015 and establish a shortlist of 5 -6 contractors who will subsequently be invited to tender for the pavilion and landscaping works. The Council will let the new pavilion building and landscaping works in accordance with the following programme: • Publish FTS notice and SSQ via Intend - 16/2/22 • SSQ Return Deadline - 18/03/22 at 10:00 • ITT published - 25/04/22 • Tender return deadline - 17/06/22 at 14:00 • Notification of preferred bidder - 15/07/22 • Award Decision - 26/07/22 2022 Application is via submission of a completed supplier selection questionnaire by 18/03/2022 by 10:00. All associated documents can be obtained from the Council's InTend e-sourcing solution which will be used to administrate all aspects of the procurement process. Lot 1: Scope of requirements The proposed new pavilion building and landscaping works can be summarised as follows: • The new pavilion will replace the existing vandalised and out of use pavilion building in King George V playing field to serve players and spectators. • The new building will provide the existing grass football pitches and proposed artificial grass pitches with the following accommodation: • Provide offices used for controlled access to the new artificial grass pitches • Changing rooms for teams and officials • Café and kitchen/servery • Staff offices • WC's and showers • Club meeting rooms The new building is formed of two single storey wings; the changing room wing to be of masonry construction with a flat roof and the public area to be open plan with two pitched roofs separated by a clerestory window. Roof areas to support PV panels. External areas to provide unobstructed access into the building, protected access between the building and the new AGP's, public seating areas, bin storage, cycle and car parking, including EV charging points. New shrub and tree planting adjacent to the building and to the northern site boundary. The building is required to be robust and low maintenance as well as presenting an attractive and welcoming arrival point for all users and a positive asset to the community. The project must achieve a BREEAM rating of 'Very Good', with aspirations to achieve an 'Excellent' rating. The existing fire damaged pavilion is to be demolished as part of the contract works. The successful contractor with the responsibility for finalising the design and delivering the new pavilion building and landscaping works, will be expected to co-ordinate and take on the role of Principal Contractor under the CDM Regulations for the various design and works activities with the Council's preferred operating partner and the contractor selected from the football foundations AGP framework to deliver the installation of the new AGP's. The delivery and installation of the new AGP's is not expected to be a sub-contract package as part of the pavilion building and landscaping works contract. Grant Funding As stated above, a separate procurement is being undertaken to secure an operator to run the new football hub. Following securing the successful delivery partner in March 2022, a bid for additional grant funding will be made to the Football Foundation to deliver all the works elements of the scheme. Part of the grant funding application requirement is for the Council to have secured costs for the delivery of both the AGP's and the new pavilion building with the associated landscaping works. This means the Council is issuing both these tenders without having secured all the funding at the point of tender. The funding decision in order to enter into the JCT design and build contract for the works is not expected to be confirmed until late August/ early September 2022. In the event the Council are unable to proceed with the scheme in line with the current programme, either from being unsuccessful with the grant funding process or other unforeseen delays, the Council will explore future delivery options with the preferred bidder with the design developed through completion of the PCSA. However, the Council reserve the right to use alternative procurement routes including re-tendering across the shortlisted contractors if the project needs to be delivered according to an alternative programme. Additional information: Suppliers will be requested to provide current financial information alongside their latest audited accounts. This information will include for recent balance sheets, latest cash flow forecast and ideally working management profit & loss accounts. The Council will reserve the right to request updated financial information over the course of the procurement process at key milestones such as prior to invitation to tender and award of contract.