High Volume Offsite Print (HVOP)

Description

This notice is published in accordance with the Procurement Act 2023. It should not be interpreted as a guarantee of any future procurement opportunity, nor as confirmation of the approach outlined herein. The purpose of this Notice is: a) For MoJ to engage the market and provide an initial brief as to our future requirement and direction of travel, for the provision of High-Volume Offsite Printing. b) For MoJ to ask questions pertinent to our strategy and stage of the project and elicit useful information and answers from market experts. This will be conducted through a Request for Information (RFI) exercise. The MoJ is a diverse organisation providing services and regulation for the broader criminal justice system in the UK. As well as the core of MoJ Headquarters, it also includes His Majesty’s Courts and Tribunals Service (HMCTS), His Majesty’s Prisons and Probation Service (HMPPS), the Office of the Public Guardian (OPG), the Legal Advice Agency (LAA), Arm’s Length Bodies (ALBs) and others. A full list of the MoJ’s services and organisations can be found on the gov.uk website, here: https://www.gov.uk/government/organisations/ministry-of-justice/about In total, there are approximately 90,000+ users across the organisations, located all across the country and in approximately 1000+ different buildings. These include headquarters, HMCTS offices, courts, probation offices, prisons, and specialist print centres. All of these users require printing services in a variety of ways and against a number of use cases. The MoJ is looking to procure its next generation of print services. The Future Print Services team has refined the services it requires into two main categories: a) Office Print b) High Volume Offsite Printing (HVOP) We are separately exploring an opportunity for Office Print. This Notice relates specifically to the HVOP service. The requirement is for a Hybrid Mail solution operating out of a dedicated, secure document production centre located off-site. Files and documents will be submitted through either an integration with an MoJ line-of-business application, or via a dedicated portal provided by the supplier. The documents must then be printed, packed and dispatched directly to the intended recipient. Additionally, there is an option to validate postcodes prior to dispatch, ensuring that items with invalid postcodes are not sent. The service includes all components of the delivery including the cost of the postage to the ultimate recipient. The intended timescale for the RFI is February 2026. Further details on how to participate and access the RFI documents can be found in the Engagement section of this Notice. The procurement process is expected to commence June/July 2026 (exact timing to be confirmed). The MoJ is currently evaluating whether to utilise an existing framework agreement (under the 2015 or 2023 Procurement Act regulations) or to proceed with a new tender. This decision will follow a comprehensive review of market conditions and internal requirements. Please note that the details outlined in this notice are subject to change as the MoJ continues to develop its procurement strategy. Please also note that the estimated value of this procurement is a high level estimate at an early stage of the process, inclusive of optimism bias contingency. It should not be taken as a guarantee for actual expenditure under any future contract.