EDC/2026/4403 Damp & Mould Survey & Management

Description

The Authority wishes to establish a contract for the provision of EDC/2026/4403 Damp & Mould Survey & Management Services throughout the geographical area of East Dunbartonshire Council. Lot 1: Damp & Mould Survey & Management Lot 1 East The Authority wishes to establish a contract for the provision of reactive surveys of domestic properties reported to be impacted by Damp, Mould, Condensation & Ventilation (DMCV) issues in the East areas of the authority, Properties located in Kirkintilloch, Lennoxtown, Milton of Campsie, Lenzie and Twechar. The Property Maintenance team will be the key users of the contract and require the service provider to attend EDC domestic properties to undertake Damp, Mould, Condensation and/or Ventilation Survey and provide a detailed report of the status and root cause of issues, along with recommended actions to eradicate, reinstate and preventative measures which will then be used to issue call off contracts on a separate contract EDC/2025/4359 Damp & Mould Lot 3 East ERP. The Survey report will become the property of the Authority and will be shared with our contractors to address the issues and recommended actions. The key requirements include, but are not limited to; 1. The provision of suitably qualified surveyors to undertake Damp, Mould, Condensation & Ventilation (DMCV) Surveys of domestic tenanted properties and provide a formal report and recommended actions to eradicate and prevent ongoing issues. 2. Communication with tenants within 72 hours of receipt of PO from EDC to arrange a visit the property. 3. Undertake the survey within 5 days of receipt of PO from EDC. 4. Survey reporting and action plan within 48 hours of site visit. 5. The provision of Damp, Mould, Condensation & Ventilation Survey, formal reporting and recommended actions for common areas of housing, this document will become the property of the Authority. 6.The provision of Damp, Mould, Condensation & Ventilation Re-inspection survey, formal reporting and recommended actions of Domestic Properties. 7. Non-domestic Damp, Mould, Condensation & Ventilation survey formal reporting and recommended actions. 8. To undertake Lab analysis, Mycological assessment & reporting where appropriate. 9. The supply, installation and removal of Air Quality Monitoring Equipment to domestic properties. 10. Collection, Management & Reporting of data from Air Quality Monitoring Equipment. 11. The service provider will be required to provide monthly management reports and a dashboard of all properties, demonstrating their service delivery in relation to KPI’s. 12. The service provider will be required to discuss the issues of condensation with the tenant in instances where air monitoring is showing the air quality issues are being caused by living conditions. 13. The service provider will be required to provide advice and support in relation to a survey report and recommendation to the authority and to contractors who will undertake the recommendations upon EDC’s instructions. 14. The service provider may be required to provide witness statements, reports and/or appear in court. Lot 2: Damp & Mould Survey & Management Lot 2 West The Authority wishes to establish a contract for the provision of reactive surveys of domestic properties reported to be impacted by Damp, Mould, Condensation & Ventilation (DMCV) issues in the West areas of the authority, Properties located in Milngavie, Bearsden, Bishopbriggs and Torrance. The Property Maintenance team will be the key users of the contract and require the service provider to attend EDC domestic properties to undertake Damp, Mould, Condensation and/or Ventilation Survey and provide a detailed report of the status and root cause of issues, along with recommended actions to eradicate, reinstate and preventative measures which will then be used to issue call off contracts on a separate contract EDC/2025/4359 Damp & Mould Lot 4 West ERP. The Survey report will become the property of the Authority and will be shared with our contractors to address the issues and recommended actions. The key requirements include, but are not limited to; 1. The provision of suitably qualified surveyors to undertake Damp, Mould, Condensation & Ventilation (DMCV) Surveys of domestic tenanted properties and provide a formal report and recommended actions to eradicate and prevent ongoing issues. 2. Communication with tenants within 72 hours of receipt of PO from EDC to arrange a visit the property. 3. Undertake the survey within 5 days of receipt of PO from EDC. 4. Survey reporting and action plan within 48 hours of site visit. 5. The provision of Damp, Mould, Condensation & Ventilation Survey, formal reporting and recommended actions for common areas of housing, this document will become the property of the Authority. 6.The provision of Damp, Mould, Condensation & Ventilation Re-inspection survey, formal reporting and recommended actions of Domestic Properties. 7. Non-domestic Damp, Mould, Condensation & Ventilation survey formal reporting and recommended actions. 8. To undertake Lab analysis, Mycological assessment & reporting where appropriate. 9. The supply, installation and removal of Air Quality Monitoring Equipment to domestic properties. 10. Collection, Management & Reporting of data from Air Quality Monitoring Equipment. 11. The service provider will be required to provide monthly management reports and a dashboard of all properties, demonstrating their service delivery in relation to KPI’s. 12. The service provider will be required to discuss the issues of condensation with the tenant in instances where air monitoring is showing the air quality issues are being caused by living conditions. 13. The service provider will be required to provide advice and support in relation to a survey report and recommendation to the authority and to contractors who will undertake the recommendations upon EDC’s instructions. 14. The service provider may be required to provide witness statements, reports and/or appear in court.