Environmental Monitoring System Framework

Description

Here at the V&A we monitor the environmental conditions of our galleries using an environmental monitoring system, or EMS. Our current EMS is going end of life in 2027 so we are looking for a replacement. Our intention is to set up a multi-supplier framework that other authorities can also easily use. The framework will consist of a number of suppliers that can provide a complete EMS solution (in terms of software, hardware and support services) to monitor temperature, relative humidity, light (lux), and UV. We are planning to build in a trial stage as part of our procurement process to establish the framework agreement. V&A South Kensington is a large historic building and we want suppliers to demonstrate the real world performance of their EMS solution in this building before they can be appointed to the framework. The trial will involve a limited number of suppliers running their EMS for a 3~ month period in a specific gallery to demonstrate that they can meet the requirements of operating an EMS in a challenging real world environment. By setting up a framework that other authorities can use to procure their EMS requirements, other institutions will be able to benefit from the outcome of our trials process. Please note that whilst we have stated the framework value is £20m, we don't have any way of accurately estimating the value of call-off contracts that will be placed using this framework. To avoid making substantial modifications under Section 74 of the Procurement Act 2023, we have made a conservatively (high) estimate.