School cleaning services

Description

The successful supplier will be required to provide cleaning services for the de Ferrers Trust. The de Ferrers Trust is a mixed multi-academy trust based in Staffordshire and Derbyshire. The trust currently consists of seven schools (three secondaries and four primaries). The trust educates approximately 5000 children and young people between the ages of 3 and 19 and employs over 600 members of staff. The de Ferrers Trust comprises the following schools: — the de Ferrers Academy, — Horninglow Primary School, — Lansdowne Infants School, — Eton Park Junior, — the Pingle Academy, — Granville Academy, — Richard Wakefield Primary School. The tender project is seeking to appoint a supplier whose initiative and innovation will be welcomed for the provision of cleaning services at each of the schools. The high-quality service levels proposed should maintain excellent standards throughout, resulting in a pleasant environment for both the students and staff. The basis and rationale that the client requires the successful supplier to operate to at all times, is being able to provide an environment that is fit for purpose and that the supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification. The contract being tendered is for three years in duration from 1 September 2020 until 31 August 2023, with the option to extend the contract term for a further term of up to 2 years and will be fixed price in nature, with the supplier invoicing the client for one-twelfth of the annual cost on a monthly basis. There is a possibility of a two-stage contract start date, as staff are employed directly at Lansdowne Infants School, the Pingle Academy and Richard Wakefield Primary School and potentially their consultation period may delay their contract start date. It should be noted that the successful supplier will be expected to bring to the cleaning element of the contract: innovation; new equipment and cleaning methods, with BICSc standards being achieved as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term. The trust may grow in the number of schools becoming part of the trust during this contract period. The provision of services within any further schools when they have joined the trust may fall under the scope of this contract. The successful supplier would be expected to provide the service within the additional schools, using the same costing model, ratios, etc. that they applied to their successful financial submission for the trust, at the point of tender submission. The duration of contract for these schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the trust. The client’s objectives: • to build upon the standards of cleanliness and maintenance services within the schools; • to receive a service that complies with the service standards; • to receive consistently high-quality cleaning standards, via a motivated and fully staffed workforce; • to generate an improved learning environment for all students; • to receive proactive management support for the cleaning staff; • to hold regular review meetings with the successful supplier. Whilst the client prioritises value for money as a key objective of the competitive tender process, the governing bodies and the de Ferrers Trust are not obliged to accept the lowest price. Further information is provided in the SQ document.