Connecting Care Programme: Digital Enablement of Mental and Community Health Staff 2025/2026 - Purchase of 4G Dell Laptops

Description

The Agreement supports the Connecting Care Programme, which aims to modernise digital infrastructure across Mental Health and Community services within Cardiff and Vale University Health Board (CVUHB). The immediate need is to replace outdated mobile working devices that no longer meet performance, security, or compatibility requirements. This investment ensures staff have reliable, secure, and high-performing technology to access clinical data, collaborate effectively, and prepare for future system implementations under Connecting Care. By procuring 526 Dell Latitude 14 Plus devices with advanced specifications and five-year ProSupport, the Health Board addresses critical operational gaps, mitigates risk of service disruption, and enables readiness for integrated digital care delivery. Direct award to Dell via CCS Framework RM6098:2 Lot 1: Due to the project-specific nature of the task, D&HI department are looking to directly award a contract to Dell for the replacement of legacy mobile working devices within Mental Health and Community services. This procurement is being conducted under the Crown Commercial Service (CCS) Technology Products and Associated Services 2 Framework (RM6098), specifically Lot 2 - Hardware, which covers end-user devices and associated services. The RM6098 framework permits direct award where it is deemed appropriate for the requirement, provided internal governance and value-for-money checks were completed. Additional information: This procurement ensures timely delivery, operational compatibility, and readiness for future digital enablement under the Connecting Care Programme, while delivering significant financial benefits. The decision aligns with CCS guidance on achieving best value through direct award, supported by benchmarking and governance, and demonstrates prudent use of allocated capital funding.