900_26 Water Dispensers and Associated Consumables and Services

Description

PRELIMINARY MARKET ENGAGEMENT (PME) NOTIFICATION - This is for a Preliminary market engagement (PME) where THE TENDER DOCUMENTATION IS NOT YET AVAILABLE. However, interest (Expressions of interest) can be registered here, and please refer to the UK2: Preliminary market engagement notice for further details on the Engagement process being undertaken (which includes a Request for Information with associated return deadline, see also below) - see 'https://www.find-tender.service.gov.uk/Notice/053870-2025'. Note: the Expression of interest window may be kept open beyond the Request for Information deadline and published Engagement period, to allow for new Expressions of interest to continue to be captured (Expressions of interest only need to be completed once per applicable contact/Workgroup, as once an Expression of interest has been completed, please access your ‘Activities’ in this eProcurement Portal instead). PLEASE ACCESS THE MESSAGES AREA/SECTION ON THE ACTIVITY DASHBOARD (ONCE AN EXPRESSION OF INTEREST HAS BEEN COMPLETED) FOR ANY FURTHER COMMUNICATIONS FOR THIS PRELIMINARY MARKET ENGAGEMENT, INCLUDING THE REQUEST FOR INFORMATION (RFI) DOCUMENTATION AND ASSOCIATED RESPONSE DEADLINE - please refer to all instructions in the Public Messages (accessible once an Expression of interest has been completed), and any organisation that feels they can contribute should return the RFI Questionnaire via the Messaging facility on this eProcurement Portal by 12:00 (12 noon) on 07 October 2025. Note: In case of any further queries/questions on this PME/Opportunity, these MUST be received via the Messaging facility on this eProcurement Portal only (as also stated below). ESPO are conducting the preliminary market engagement with the intention of establishing a multi-supplier framework for the supply of a wide range of water dispensers, including associated products and services such as maintenance and sanitisation, alongside consumables such as water bottles and cups. We are seeking to engage with suppliers who can offer the above services on a national, regional, or sub-regional basis. The duration of the framework agreement is expected to be for 24 months, with the option to extend for up to a further 24 months. The total estimated value stated includes the option to extend the framework as noted above. To ensure that equal treatment principles are upheld, any information provided by the market that ESPO deems to be neither confidential nor commercially sensitive and which shapes our procurement process, proposed route, and any refinements, will be shared during the procurement, including details of the process and outcomes. Potential bidders will not be prejudiced by any participation or failure to participate to this preliminary market engagement exercise and should note that a response to this preliminary market engagement exercise does not guarantee an invitation to participation in this or any future procurement that ESPO may conduct. Suppliers should note that this is a preliminary market engagement exercise (and NOT a competitive tender process at this stage). The participation of a supplier in this preliminary market engagement will not constitute any contractual agreement between the respondent and ESPO. Note: for any questions relating to the operation of the Portal itself, ProContract, these should be submitted to Proactis, and the following links (URL's) can be used for this for supplier support and system technical queries: https://www.proactis.com/uk/support-login/ or via https://suppliersupport.proactisservicedesk.com/. OTHERWISE, ANY QUESTIONS RELATING TO THIS PME SHOULD BE SUBMITTED TO ESPO by accessing the Messages area/section on the Activity dashboard screen once an Expression of interest has been completed. For further details on the Procurement Act, including registration on the Central Digital Platform, this can be found as follows: https://www.gov.uk/government/collections/information-and-guidance-for-suppliers Or otherwise, please refer to the ESPO Website as follows: https://www.espo.org/the-procurement-act-2023 Keywords: maintenance, sanitisation, consumable, service, Cooler, Dispenser, 900_26, Water, bottle, cup