Global Business Innovation Programmes- Travel Agent Services

Description

Newable Ltd is seeking a third-party provider to source and manage return flights, accommodation and transfers for up to 7 overseas delegations as outlined in the key service requirements below. Please note that in all cases both the dates of travel and markets are provisional and subject to change. We are inviting providers to also consider (in addition to working with us to manage the accommodation, return flights and transfers) making and managing the arrangements for any required visa's. All arrangements will be made in collaboration with the Newable Team, recognising that you have extensive experience and good travel management capabilities. Potential suppliers are invited in their tender submission to outline their experience in providing support to delegations travelling overseas, how their internal processes support management of this process and how they will manage the budgets in line with the values outlined below including details of their own management fees. We encourage potential bidders to include any other relevant information in support of their tender. Visit details NB: All dates and destinations are subject to change: • Sustainable Fashion - India, Delhi & Mumbai - 26th March - 1st April 2022- 10-20 travellers • Industrial Clean Growth - Israel, Tel Aviv - 23rd - 29th April 2022- 10-20 travellers • Agri-Tech - Netherlands, Amsterdam- 13th - 17th June 2022- 10-20 travellers • Urban Systems - India, Indore & Bangalore- 16th - 22nd July 2022- 10-20 travellers • Advanced Manufacturing - India, Pune & Bangalore- 10th - 16th September 2022- 10-20 travellers • 5G Technology - Japan, Tokyo- 5th - 12th November- 10-20 travellers • Artificial Intelligence - Canada, Montreal - 12th - 19th November 2022- 10-20 travellers Selected Supplier responsibilities • Organising, booking and management of accommodation, flights and transfers • Payment of all accommodation, flights and transfers within agreed budgets • Liaison with the Newable Team and businesses to ensure delivery of a successful event All arrangements will be made in collaboration with the Newable Team, recognising that you have extensive experience and good travel management capabilities. Potential suppliers are invited in their tender submission to outline their experience in providing support to delegations travelling overseas, how their internal processes support management of this process and how they will manage the budgets in line with the values outlined in the invite to tender document attached including details of their own management fees. We encourage potential bidders to include any other relevant information in support of their tender. Suppliers that wish to bid for this contract should first consider their capacity to deliver against the requirements set out in this document and then take the following actions: a) Complete the Tender submission proforma and send by email to Virgilia.kasbarian@newable.co.uk b) Submit your Tender with all supporting evidence by 5.00 pm on Thursday 17th February 2022. c) If bidders have any questions these can be submitted by email to Virgilia Kasbarian. Virgilia.kasbarian@newable.co.uk T: +44 (0)20 7940 1534 Please note that in the interests of fairness and transparency, any questions and any related responses will be sent by email to all parties that have indicated their intention to bid. NB: No tender received after the closing date and time for receipt of tenders will be considered. Proposals will be assessed and evaluated using the evaluation matrix in Appendix 1. Each criterion will be scored using the Marking Criteria set out below. All tenders submitted will be formally scored by a tender evaluation panel. The members of the panel will undertake a "conflict of interest" assessment prior to tender evaluation to assess whether they are in situations in which personal or financial interests may compromise professional judgement and integrity. The final scoring results will be made available to unsuccessful tenderers should they require feedback on their rating. Bidders identities will not be released to other parties. Newable Ltd is looking for the best value for money bid. The contract will be awarded on the basis of the tender that is the most economically advantageous. KEY PROJECT ASSESSMENT CRITERIA: A EXPERIENCE - 15% B SERVICES- 15% C PLANNING & PROCESSES- 30% D COST- 40% Newable Ltd, on behalf of Innovate UK and Innovate UK EDGE, will be organising and delivering a number of Global Business Innovation Programmes (GBIPs). The Programmes, delivered by the Innovate UK Edge London team, aim to help innovative UK businesses to grow and scale globally. The GBIPs do this through accessing global innovation collaboration and partnership opportunities through a programme approach, encompassing a visit to a global market and wrap around support from a specialist adviser. Harnessing the expertise of Innovate UK EDGE, businesses are provided support to help build capacity through a three- phase programme - get ready for the market; visit the market; and, exploit the opportunity. As part of these programmes, Innovate UK and Innovate UK EDGE will be organising up to 7 overseas market visits. The aim is to invite approximately 15 UK SMEs for each of these visits, accompanied by 3 to 5 members of staff. The purpose of this tender is to invite proposals from organisations that can satisfy the specification of requirements and can demonstrate their ability to meet the key output and quality measures within the budget guidelines. The tender process allows Newable Ltd to evaluate proposals in an objective, neutral and consistent way. The tender sets out a clear timeframe for responses and required content for submissions. The tender will provide the basis for evaluating proposals and ensuring best value to Newable Ltd. The specification of requirements will form the basis of our agreement and terms with the preferred supplier. Please download and read the full invitation to tender document attached for more information before submitting your proposal. Additional information: Please download and read the full invitation to tender document attached for more information before submitting your proposal.