Pre-Engagement Tender for the Refurbishment of the Princess Elizabeth Pavilion (Building 2), Moredon Sporting Hub

Description

Pre-Engagement Tender Pack Refurbishment of Princess Elizabeth Pavilion (Building 2) Client: Central Swindon North Parish Council Project Reference: CSNPC-MSH-B2-2025 Prepared by: Andrew Briggs - Head of Operations Date: June 2025 1. Project Summary Central Swindon North Parish Council is seeking indicative costings from competent contractors for the refurbishment and repurposing of the Princess Elizabeth Pavilion (Building 2), a mid-20th century structure of local heritage interest. Originally opened by Princess Elizabeth in the 1950s, the building formerly functioned as a cricket pavilion. The Council now intends to modernise and convert it into a multi-use office facility with an open plan council chamber, kitchenette, disabled WCs, and supporting spaces. This pre-engagement exercise is part of an early stage budget approval process and not a formal tender. 2. Project Objectives • Refurbish and modernise the building for year-round council and community use. • Retain key architectural elements while addressing current building regulations. • Improve accessibility and internal layout. • Address potential asbestos issues and legacy infrastructure concerns. 3. Site and Building Overview • Location: Moredon Sporting Hub, Swindon • Building Age: Constructed in the 1950s • Structure Type: Single-storey brick building with pitched tiled roof • Condition: Average. Signs of age-related wear, especially roof and interior. • Planning Consideration: Heritage significance due to royal opening and local historical relevance. • Asbestos Risk: Confirmed presence - see Section 9. 4. Scope of Proposed Works Refer to Proposed Floor Plan Drawing No. 1308_02. Key scope elements: • Internal Refurbishment: o Full strip out of internal partitions and services (Electrical / Mechanical) as required. o Creation of open plan Council Chamber space (~6.5m x 8.5m) o Three offices, kitchenette, accessible WCs o All mechanical & electrical (M&E) renewals • External Works: o Removal of security fencing. o Reinstatement of windows and doors o New entrance doors with ramps for DDA compliance o Roof repairs including tile replacement and insulation upgrades o Render application. • Compliance Upgrades: o Fire safety o Disabled access o Thermal efficiency & use of renewable energy. o Asbestos survey and removal 5. Project Constraints • The building is of local heritage value; sensitivity to original façade features required. • Confirmed asbestos presence; removal and management required before works begin. • Site access must be coordinated with existing sporting hub operations. • Budget approval pending - works will proceed to full tender once approved. 6. Submission Requirements Interested parties should provide the following: 1. Indicative Quote o An indicative cost estimate, broken down by major work elements. o Include contingencies for asbestos, roofing, M&E 2. Programme Outline o Estimated construction timeline (start to practical completion) 3. Relevant Experience o Examples of similar refurbishment or historic building projects o Contractors will be expected to comply with CDM 2015 Regulations, and relevant Health & Safety, building, and environmental legislation during works. 4. Assumptions and Exclusions o Clearly state any assumptions made in pricing o List exclusions (e.g. landscaping, furniture, specialist surveys) 7. Available Documents • Existing Floor Plan - Drawing No. 1308_01 • Proposed Floor Plan - Drawing No. 1308_02 • Asbestos Reinspection Report - HBE, Report No. J024539 (Nov 2018) • Site location plan. • Photos All documents are available on request or for inspection. 8. Asbestos Summary A reinspection asbestos survey was carried out by HBE on behalf of Swindon Borough Council (Report Ref: J024539, dated 30 Nov 2018), covering the Moredon Recreation Ground Changing Room & Pavilion. Findings: Location Material Type Asbestos Type Status Recommendation Shower Area 002 Toilet cistern Amosite Presumed - inaccessible Manage and inspect Electrical Cupboard 006 Flashguards (textile) Chrysotile Presumed - inaccessible Manage and inspect Shower Area 008 Toilet cisterns Amosite Presumed - inaccessible Manage and inspect Plant Room 010 Switchgear boxes Presumed Chrysotile Inaccessible Manage and inspect periodically Store 015 Unknown Presumed Inaccessible Presume ACMs - arrange access Roof Void - Attic Unknown Presumed Inaccessible Presume ACMs - arrange access 9. Next Steps: • Site Visits available upon request. • Deadline for Expressions of Interest and Indicative Submissions: 30th June 2025 Contractors must include asbestos management and/or removal costs in their pricing. • Council Review & Budget Decision: July 2025 • Formal Tender Launch (subject to approval): Q3 2025 Please email submissions or questions to: Ops@centralswindonnorth-pc.gov.uk CC: Mr Andrew Briggs