Outsourced Complex CBCT Reporting YSTH

Description

This is a notice of the Trust's intention to award a contract under the Provider Selection Regime Most Suitable Provider process for the provision of Outsourced Complex Cone Beam Computed Tomography (CBCT) Radiographic Reporting.<br/><br/>The Head and Neck Department at York Hospital is seeking a suitably qualified, accredited, experienced and CQC registered Provider to provide external reporting services with expertise in head and neck radiology, in particular CBCT imaging. The Provider is to supply specialist radiographic interpretation and reporting of complex CBCT scans used primarily in maxillofacial, dental, and ENT diagnostic contexts. <br/><br/>Scope of Work<br/><br/>The provider will:<br/>• Receive digital CBCT scan data securely via an approved PACS-compatible platform or cloud-based transfer.<br/>• Interpret and report on complex cases involving craniofacial structures, TMJ assessment, sinus pathology, and other relevant anatomical regions.<br/>• Deliver formal radiology reports signed off by a qualified radiologist with demonstrable experience in CBCT reporting.<br/>• Flag urgent or unexpected findings as per pre-agreed escalation protocols.<br/><br/>Inclusions<br/>• Interpretation of CBCT images (dental and ENT-focused).<br/>• Report delivery in a standardised format compatible with the organisation’s EPR.<br/>• Peer review or quality assurance of a defined sample of reports.<br/>• Direct liaison with the referring clinician, where necessary, for clarification.<br/><br/>Exclusions<br/>• Routine or non-complex CBCT reporting.<br/>• Interpretation of non-CBCT radiographs.<br/>• Image acquisition (this remains the responsibility of the commissioning organisation).<br/><br/>Quality Standards<br/>The service provider must:<br/>• Be CQC Registered for the required services<br/>• Ensure reports are delivered by radiologists with appropriate GMC/NMC/GDC registration and fellowship of relevant professional bodies.<br/>• Adhere to RCR, SEDENTEXCT, and FGDP/CGDent guidelines for CBCT reporting.<br/>• Participate in ongoing audit and quality improvement.<br/>• Ensure all personnel have up-to-date training in data protection and clinical governance.<br/><br/>Performance Metrics & KPIs:<br/>- Report turnaround time ≥ 90% within 3 working days<br/>- Urgent report turnaround ≤ 24 hours<br/>- Reporting accuracy ≥ 95% on peer-reviewed sample<br/>- Clinician satisfaction ≥ 90% positive feedback<br/><br/>Volume and Activity Assumptions:<br/>Expected annual volume: 20-40 scans per year<br/>Service will be reviewed quarterly based on activity trends and clinical feedback. Lot 1: This is a notice of the Trust's intention to award a contract under the Provider Selection Regime Most Suitable Provider process for the provision of Outsourced Complex Cone Beam Computed Tomography (CBCT) Radiographic Reporting.<br/><br/>The Head and Neck Department at York Hospital is seeking a suitably qualified, accredited, experienced and CQC registered Provider to provide external reporting services with expertise in head and neck radiology, in particular CBCT imaging. The Provider is to supply specialist radiographic interpretation and reporting of complex CBCT scans used primarily in maxillofacial, dental, and ENT diagnostic contexts. <br/><br/>Scope of Work<br/><br/>The provider will:<br/>• Receive digital CBCT scan data securely via an approved PACS-compatible platform or cloud-based transfer.<br/>• Interpret and report on complex cases involving craniofacial structures, TMJ assessment, sinus pathology, and other relevant anatomical regions.<br/>• Deliver formal radiology reports signed off by a qualified radiologist with demonstrable experience in CBCT reporting.<br/>• Flag urgent or unexpected findings as per pre-agreed escalation protocols.<br/><br/>Inclusions<br/>• Interpretation of CBCT images (dental and ENT-focused).<br/>• Report delivery in a standardised format compatible with the organisation’s EPR.<br/>• Peer review or quality assurance of a defined sample of reports.<br/>• Direct liaison with the referring clinician, where necessary, for clarification.<br/><br/>Exclusions<br/>• Routine or non-complex CBCT reporting.<br/>• Interpretation of non-CBCT radiographs.<br/>• Image acquisition (this remains the responsibility of the commissioning organisation).<br/><br/>Quality Standards<br/>The service provider must:<br/>• Be CQC Registered for the required services<br/>• Ensure reports are delivered by radiologists with appropriate GMC/NMC/GDC registration and fellowship of relevant professional bodies.<br/>• Adhere to RCR, SEDENTEXCT, and FGDP/CGDent guidelines for CBCT reporting.<br/>• Participate in ongoing audit and quality improvement.<br/>• Ensure all personnel have up-to-date training in data protection and clinical governance.<br/><br/>Performance Metrics & KPIs:<br/>- Report turnaround time ≥ 90% within 3 working days<br/>- Urgent report turnaround ≤ 24 hours<br/>- Reporting accuracy ≥ 95% on peer-reviewed sample<br/>- Clinician satisfaction ≥ 90% positive feedback<br/><br/>Volume and Activity Assumptions:<br/>Expected annual volume: 20-40 scans per year<br/>Service will be reviewed quarterly based on activity trends and clinical feedback.