Classified Administrative Support Services

Description

Provision of classified administrative support services. The procurement is divided into 2 (two) lots as follows: — lot 1: ‘Classified Administrative Support Services to Headquarters (Czech Republic)’; — lot 2: ‘Classified Administrative Support Services to Other EUSPA Sites (France and Spain)’. Lot 1: Classified Administrative Support Services to Headquarters (Czech Republic) The scope of the activities is related to the provision of classified (EUCI) administrative support with EUCI services to relevant organisational units within EUSPA. The support will consist of the following services: (a) services related to the organisation of online/physical unclassified/classified meetings and events related to the administrative functioning of the Agency, i.e. preparing agenda, sending invitations and other relevant services; (b) various clerical services, such as drafting correspondence, preparing relevant minutes; (c) document management (electronic and physical archives), other administrative support and clerical tasks; (d) services of arranging business trips, travel and accommodation booking and processing reimbursement claims in accordance with applicable rules; (e) administrative services related to corporate matters as needed (e.g. maintaining various databases, compiling requested input for various purposes). The support may include other not mentioned activities of an administrative nature. The scope of these additional activities will however be marginal compared to the activities mentioned above. Lot 2: Classified Administrative Support Services to Headquarters (France and Spain) The scope of the activities is related to the provision of classified (EUCI) administrative support with EUCI services to relevant organisational units within EUSPA. The support will consist of the following services: (a) services related to the organisation of online/physical unclassified/classified meetings and events related to the administrative functioning of the Agency, i.e. preparing agenda, sending invitations and other relevant services; (b) various clerical services, such as drafting correspondence, preparing relevant minutes; (c) document management (electronic and physical archives), other administrative support and clerical tasks; (d) services of arranging business trips, travel and accommodation booking and processing reimbursement claims in accordance with applicable rules; (e) administrative services related to corporate matters as needed (e.g. maintaining various databases, compiling requested input for various purposes). The support may include other not mentioned activities of an administrative nature. The scope of these additional activities will however be marginal compared to the activities mentioned above.