COMBINED HEAT & POWER ENGINE - MULTI CONTRACTOR FRAMEWORK AGREEMENT - PORTSMOUTH & SUB-REGION

Description

Portsmouth City Council - the "Council" - invited tenders for inclusion onto a multi contractor framework agreement that will be used to let the purchase, installation and ongoing maintenance of Combined Heat and Power Engines (CHP). The framework is open to all contracting authorities situated within Hampshire, IOW, East & West Sussex, Surrey and Dorset, however the Council cannot provide any usage commitments to this effect. The Council established the framework concurrently with the letting of a live project being: -Supply, installation and ongoing maintenance of a CHP engine at the Mountbatten Leisure Centre, estimated whole life cost of £600k Award of the framework and live project contract was on Friday 18th October. The agreement will run for period of 4 years, with the option to extend for a further 2 years. The deadline for submission of tenders was Friday 2nd July (14:00). Lot 1: Portsmouth City Council - the "Council" - invited tenders for inclusion onto a multi contractor framework agreement that will be used to let the purchase, installation and ongoing maintenance of Combined Heat and Power Engines (CHP). Award of the framework and live project contract was targeted for September 2019. The agreement will run for a period of 4 years with an option to extend for a further 2 years. The framework agreement was established via evaluation of tenders submitted for the following live project: • Supply, installation and ongoing maintenance of a CHP engine at the Mountbatten Leisure Centre. The project was let on an individual basis to the contractor who achieved the highest score. That contractor plus the next ranking contractors up to a maximum total number of 6 have been appointed onto the framework agreement. Call-off contracts may then be let on a ranked direct award or mini-competition basis The whole life contract value (supply, installation & 15 year servicing package) is estimated to be £600,000. A site visit and bidders briefing was held at the Mountbatten Centre on Wednesday 26th June starting at 10.00am. For the Mountbatten Centre CHP the Council was inviting tenders on the basis of a 2 stage open book procedure whereby following completion of design, programme, installation methodology, installation cost, etc. under a 1st stage JCT Pre-Construction Service Agreement the Council will enter into a JCT Design & Build Contract with the contractor who will be responsible for all aspects of supply and installation. However Tenderers could have also submitted a variant single stage lump sum bid at their option and also have the ability on both a reference and variant basis to put forward different CHP solutions. Tenderers were permitted to put forward multiple options which may have been on either a technical solution and / or method & programme basis for consideration which, at the discretion of contractors, could have taken the form of summary level considerations or more developed stand-alone proposals. The framework will be utilised to let works for sites with a variety of uses and will not be limited to leisure centres (for example). Although it is likely that higher value CHP works or CHPs with more complex specifications would be sourced via a bespoke advertised tender process there is no CHP size or model limit to the projects that could be let via the framework. The Council reserves the right to tender projects via the framewok on: • A CHP engine supply only basis • A CHP engine supply and installation basis • A CHP engine supply, install, operate and maintain basis Whilst the Mountbatten Centre project does not require a power purchase agreement with the preferred bidder, the council or the agreed framework contracting authority may tender via the framework on the basis of securing a power purchasing agreement. The council envisages projects let via the framework will be on the basis of JCT design and build contract with the contractor either as a single stage lump sum or a 2 stage open book procedure whereby following completion of design, programme, installation methodology, installation cost, etc. under a 1st stage JCT Pre-Construction Service Agreement the Council will enter into a JCT Design & Build Contract with the contractor who will be responsible for all aspects of supply and installation. However the council also reserves the right to use the full suite of JCT and NEC3/4 contracts. Maintenance packages, power purchase agreements and variant bid options for framework call offs will be dealt with on a case by case basis for future projects as their requirements are finalised. The deadline for requests for clarification was Friday 26th July (23:59) and the deadline for submission of tenders was Friday 2nd August (14:00).