Smoke Vent Maintenance for all Prisons in South Central, South West and Wales

Description

The Contract(s) will provide regular maintenance/service visits to all the Smoke Vents within the prisons in the South Central, South West and Wales Regions. The Contractor(s) is to ensure that all servicing, maintenance and breakdown repair is carried out in accordance with current legislation, standards and codes of practice. Manufacturers guidelines must also be adhered to. The Authority may also wish to extend these arrangements to any other HMPS establishments in any HMPS region. Servicing will involve systematic and detailed examinations of all Smoke Vents and associated equipment by a competent person to detect any defects which are, or might become, dangerous. The competent person will report defects to the Authority so that appropriate remedial action can be taken. Preventative Maintenance will also be carried out on the Smoke Vents which will involve replacing worn or damaged parts, and making routine adjustments to ensure risks are avoided. In addition, the Invitation to Tender will also require applicants to provide costs for a fully inclusive maintenance provision. This will include: • Preventative maintenance, repairs & service visits to each unit at each establishment. • Inclusion of callouts 24 hours a day seven days a week including replacement parts. • The repair and/or replacement of any parts required to ensure the safe and satisfactory operation of the Smoke Vents. • Any work identified on Statutory Inspection reports. • All labour, administration, travel and incidental costs associated with the above. • Monitoring breakdowns for each site • Advise on technical issues, implications in relation to relevant legislation i.e Health and Safety Law and Fire Regulations, and provide recommendations on relevant equipment. The Authority will evaluate which option to take, based on achieving best value for money during tender evaluation.