East Park Farm Playground refurbishment

Description

Tender Specification for East Park Farm Playground The Council would like to enlarge the playground slightly, and to bring it out from under the trees where possible, but this is limited by the proximity of the houses on the edge of the estate. There is scope for some movement, to make the playground more inclusive and a brighter, drier environment. The Council would like to provide equipment for 0-11. The Council would like to replace all the equipment in the current park, and to start afresh but would, where possible, like to re-purpose the fencing for both cost and sustainability reasons. It would also like to install mostly metal equipment because it is felt that this would be easier to maintain is this location. The Council want to keep the smaller children's equipment separate from the older children's. We are open to your interpretations of what would work well together while satisfying the user groups. Feedback from users was that they preferred equipment that was aimed at specific age groups rather than trying to cater for all; this may not be possible for everything in the space, but does relate to swings, climbing frames and slides. Project Information Location The location of the playground is East Park Farm, Park Lane, Charvil Reading, Berks RG10 9TR. Project budget The indicative budget for this project is £100,000 exclusive of VAT. Project Aims The aim of this project is to provide a modern play area to suit children from 0-11, and to provide inclusive play for those with additional needs, identified as chiefly being sensory issues, but also suitable for physical disabilities. What the Council is asking is for a company to design and install the playground, taking into account the information provided in this document. Equipment Because of the proximity to the trees, and the need to keep maintenance to a minimum, the Parish Council have a strong preference for stainless steel as the main component. The key requirements are to provide: Swings for all age groups Slides - both for younger children and older Roundabouts Climbing frames - both for younger and older age groups See-saw Some inclusive/accessible equipment, bearing in mind that most of the special needs in the area are sensory rather than physical Imaginative play Sensory play There was little interest in "themes" but generally a desire for a mix of natural and bright colours. Fencing to be retained/re-used where possible, with two pedestrian gates and a double gate for maintenance access as existing, although positioning can be changed if desired. The area needs to be fenced due to the number of loose dogs being exercised in the park. All equipment must comply with the relevant British Standards. Maintenance and aftercare A full schedule of maintenance requirements is to be provided once the play area is completed. This should include a breakdown of items, specifications and maintenance requirements to assist with the future site management, inspections and maintenance. Please provide details of your own and manufacturer guarantees and warranties on equipment, safety surfacing and installation works with the Tender. The works will be subject to an independent Post-Installation Inspection (PII) before the project is signed off (as per the pricing and payment section). The Contractor shall undertake any remedial issues identified as part of the PII report, as part of the existing project cost. The play area must not be opened for public use until the PII has been signed off to the satisfaction of the Parish Council. Surfaces Providing there is some suitable equipment on surfacing accessible to buggies and wheelchairs, the Council is open to all solutions to the surfacing challenges offered up by this site. The new safety surfacing needs to comply with the relevant British safety standards. Preparation and Groundworks If old bark and other soil need to be removed, then this may be repurposed around the wider area with prior agreement of the Council. The Contractor must provide skips when required and secure all skips behind Heras security fencing when unattended to avoid fly tipping. Please identify the price within the Tender for any necessary grass, and other reinstatement works that may be required following completion of works. Ownership, liability and responsibility for insurance of the play area and installation works will lie with the Contractor until a satisfactory RoSPA Post-Installation Report has been accepted by Charvil Parish Council. This will be confirmed in writing on the day of the handover of the site by the Parish Clerk or nominated representative and the Contractor. Storage of new play equipment, machinery and equipment, etc during the construction period will be the responsibility of the Contractor. Site Management during installation A project co-ordinator or single point of contact must be nominated by the successful tenderer who should be readily contactable to deal with any queries and problems that may arise. Site Access and working hours The site is next to the Margaret Gimblett Pavilion and is accessed by the service road that serves this building. Because of the proximity to the school and the main footpath from the East Park Farm estate to the playing fields and school, vehicle movements need to be kept to a minimum, and we would request that there is no movement during the school drop-off (8.30-9am) and pick-up (3-3.30pm). The service road has a locked road barrier, which we would expect to be kept locked when not in use. The successful contractor would be given keys to the lock. As the site is close to the East Park Farm estate, we would expect working hours to be somewhere between 7.30 am and 5pm, Monday to Friday, and that unnecessary noise disturbance is kept to a minimum (eg no loud radios etc). The site will need to be securely fenced when unattended, and pathways kept clear. All equipment and machinery should be fit for purpose and maintained in accordance with current legislation, i.e. MoT, Tax, LOLER, PUWER, etc. The Contractor shall ensure that any construction noise does not cause nuisance to any users of the Open Space or neighbouring residential properties or roads, etc outside the site boundary. Access to the playing fields and open space must be available and safe at all times unless there is prior agreement with the Council All works equipment and IAS shall be manufactured, tested, installed and conform to the relevant British Standards. The Contractor shall advise the Parish Council immediately of any deficiencies in the Method Statement or Risk Assessment, or unforeseen hazards to Health and Safety which may become apparent as the project proceeds. The includes notification of any RIDDOR incidents during construction. It is not known if there are any underground services within the play area, the Contractor is advised to have satisfied themself of the extent and location of all underground services in order to safely undertake the works. The Contractor is to allow for all costs associated with protecting from and working with the materials within this tender. The Contractor shall take all precautions as are necessary to protect the health and safety of all persons employed by him and shall comply with all the requirements of any Acts, Regulations, orders or directions pertaining to the health and safety of employed persons, the employees of the Parish Council and all other persons. The Contractor shall allow the Parish Council representatives such access as may be required to locations, vehicles or operations used in relation to this project. The Contractor shall be required to attend such meetings as the Parish Clerk, or their nominated representative may require for the administration and successful completion of this Contract. The Contractor will be responsible for reinstatement works for any damage whatsoever caused to the interior and exterior of the play area or the surrounding open space, pathways, fencing, kerbing, signs, street furniture and private land/property resulting from installation works or deliveries. Carry out all reinstatement works in accordance with good landscape practices. Full payment may be withheld until the site and adjoining areas are left in a state deemed acceptable, and to the satisfaction of the Parish Council. Welfare As the site is close to the pavilion, the Council is willing to come to some agreement in terms of toilet and kitchen access if required. Tender Process Charvil Parish Council wishes to employ a Contractor to carry out the supply and installation of new play equipment and safety surfacing for an age range of toddlers to the age of 11. Sustainability Contractors must submit an Environmental Statement and outline how they and their suppliers are minimising environmental impact including: ○ Sourcing materials ○ Manufacture ○ Packaging ○ Transport ○ Disposal and product end of life options ● Priority will be given to sustainable and easy/affordable equipment to maintain. ● Contractors and any companies involved in the supply/procurement of the play equipment must comply with the Modern Slavery Act 2015, wherever it applies. Pricing and Payment The Contractor shall supply and do everything necessary for the proper execution and completion of the work that may be reasonably inferred from the Contract Documents whether described in detail or not, without any extra payment in respect thereof. Payment will be upon satisfactory completion of the works and following receipt by the Parish Council of a satisfactory RoSPA Post-Installation Report. This report should be commissioned, paid for and supplied to Charvil Parish Council by the Contractor before the play area is released back to Charvil Parish Council. Project to be completed by Christmas 2025 ## Contract award