Electrical Works and Associated Services Framework Agreement

Description

The University of Edinburgh will shortly be going out to tender via an Open Procedure to appoint suppliers to a Framework Agreement (incorporating a Measured Term Contract) for the provision of Electrical Works and Associated Services to service the University of Edinburgh's Estate of approximately 550 varied buildings in Edinburgh and Midlothian, including all buildings and other property owned, occupied or otherwise used by the University of Edinburgh. The Framework is tendered on behalf of the University of Edinburgh and all University of Edinburgh Subsidiary Companies. Any and all of the University of Edinburgh’s Subsidiary Companies may access and utilise this Framework at any time during the life of the agreement. The framework agreement will operate under the SBCC Framework Agreement for use in Scotland (FA/Scot) 2014 Edition and all call-offs/contracts awarded under the framework will operate under the SBCC Measured Term Contract for use in Scotland (MTC/Scot) 2019 Edition, or, the NEC 4 Contract (where applicable). The next generation Agreement will cover the provision of reactive electrical services maintenance and repairs, planned small works and associated builder’s work in connection with electrical work only. As required under CDM 2015, the Provider(s) is responsible for the co-ordination, supervision and administration of the Works, including all sub contracts. The Provider shall arrange and monitor a programme with each sub-contractor, supplier, local authority and statutory undertaker, and obtain and supply information as necessary for the co-ordination of the work. For the purposes of this Framework Agreement the University of Edinburgh estate will be divided into two areas or Lots outlined below. Lot 1 – Science & Engineering (Kings Buildings) and Medical & Veterinary Sciences Lot 2 – Humanities, Arts and Social Sciences, Accommodation, Catering and Events (ACE) and Professional Services. Suppliers will be allowed to bid for any number of Lots and may be awarded onto one or both Lots, however, to reduce dependency on the first ranked supplier, a supplier may only be ranked first in one of the Lots and consideration will be given to the supplier’s Lot preference. The four (4) highest scoring suppliers will be invited on to each of the Lots. The service requirements are the same in each Lot and both Lots will have the same quality and price questions and weightings. In the event a supplier is ranked first in both Lots, consideration will be given to the first ranked supplier’s preferred Lot. The second ranked supplier in the remaining Lot will be allocated first ranking. The Framework Agreement will be in place for an initial term of 2 years, with two options to extend for periods of 1-year each (2+1+1). The estimated total contract value is based on forecast spend across both Lots over a 4 year period. Lot 1: Science & Engineering (KB) and Medical & Veterinary Sciences The University of Edinburgh has a requirement to establish contracting arrangements to appoint suppliers to a Framework Agreement for the provision of Electrical Works and Associated Services. It is proposed this procurement will be conducted through the use of an Open Procedure. The evaluation process shall be as follows. The SPD (Scotland) will include a series of Minimum Standards in relation to mandatory and discretionary criteria which govern the public sector and this specific requirement. These are pass/fail requirements and failure to provide adequate evidence on request of how these requirements shall be met will result in automatic exclusion from the Tendering process. Each Bidder passing the Minimum Standards will then be subject to a technical and commercial evaluation. The Technical section is allocated a total weighting of 70%. Scores shall be allocated based on the total percentage achieved by the response out of the maximum possible percentage. This takes into account the score out of 4 and the weighting allocated to individual questions. For example, if a question is weighted 10 percent and the submission scores 3 points out of 4 for that question then the score achieved will be 7.5 percent out of a possible 10 percent. A 60% technical minimum threshold will apply - bidders will be required to achieve a minimum score of 42% or more of the overall technical score of 70% in order to progress to the commercial stage of evaluation. The Commercial (Price) section is allocated a total weighting of 30%. The bidder who submits the lowest cost will be awarded the maximum score allocated to the price element and all other bids awarded a score pro rata, in relation to the lowest bid. The technical and commercial score will be combined to give each bidder, who has passed the technical threshold, an overall total score. Suppliers will be allowed to bid for any number of Lots and may be awarded onto one or both Lots, however, to reduce dependency on the first ranked supplier, a supplier may only be ranked first in one of the Lots and consideration will be given to the supplier’s Lot preference. The four (4) highest scoring suppliers will be invited on to each of the Lots. The service requirements are the same in each Lot and both Lots will have the same quality and price questions and weightings. In the event a supplier is ranked first in both Lots, consideration will be given to the first ranked supplier’s preferred Lot. The second ranked supplier in the remaining Lot will be allocated first ranking. Additional information: Economic operators may be excluded from this competition if there are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. Lot 2: Humanities, Arts and Social Sciences, Accommodation, Catering and Events (ACE) and Professional Services. The University of Edinburgh has a requirement to establish contracting arrangements to appoint suppliers to a Framework Agreement for the provision of Electrical Works and Associated Services. It is proposed this procurement will be conducted through the use of an Open Procedure. The evaluation process shall be as follows. The SPD (Scotland) will include a series of Minimum Standards in relation to mandatory and discretionary criteria which govern the public sector and this specific requirement. These are pass/fail requirements and failure to provide adequate evidence on request of how these requirements shall be met will result in automatic exclusion from the Tendering process. Each Bidder passing the Minimum Standards will then be subject to a technical and commercial evaluation. The Technical section is allocated a total weighting of 70%. Scores shall be allocated based on the total percentage achieved by the response out of the maximum possible percentage. This takes into account the score out of 4 and the weighting allocated to individual questions. For example, if a question is weighted 10 percent and the submission scores 3 points out of 4 for that question then the score achieved will be 7.5 percent out of a possible 10 percent. A 60% technical minimum threshold will apply - bidders will be required to achieve a minimum score of 42% or more of the overall technical score of 70% in order to progress to the commercial stage of evaluation. The Commercial (Price) section is allocated a total weighting of 30%. The bidder who submits the lowest cost will be awarded the maximum score allocated to the price element and all other bids awarded a score pro rata, in relation to the lowest bid. The technical and commercial score will be combined to give each bidder, who has passed the technical threshold, an overall total score. Suppliers will be allowed to bid for any number of Lots and may be awarded onto one or both Lots, however, to reduce dependency on the first ranked supplier, a supplier may only be ranked first in one of the Lots and consideration will be given to the supplier’s Lot preference. The four (4) highest scoring suppliers will be invited on to each of the Lots. The service requirements are the same in each Lot and both Lots will have the same quality and price questions and weightings. In the event a supplier is ranked first in both Lots, consideration will be given to the first ranked supplier’s preferred Lot. The second ranked supplier in the remaining Lot will be allocated first ranking. Additional information: Economic operators may be excluded from this competition if there are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.