Accounting services

Description

Sykehusapotekene HF (SAHF) needs accounting services based on the current systems and integrations from when the current contract with Azets expires (1.1.2020) until the new ERP system has been commissioned (approx. 1.4.2021), i.e., approx. 15 months. The need can be solved by extending the contract with the current supplier. This procurement is planned as a direct procurement, as SAHF believes that there is the statutory basis to make changes to the existing contract in accordance with the PPR §28-1 (1) letter d (unforeseen circumstances). Further justification is given in point IV.1.1. SAHF currently has a contract with Azets Insight for the delivery of accounting services. The accounting services are integrated with SAHF's systems, including the trade specific FarmaPro system, which has many integrations with other tools and support systems. FarmaPro will be replaced with a new trade system (Eik) and a new ERP system. These 2 systems, which will be integrated, were supposed to be commissioned from 2020. However the implementation of the trade system Eik, which SAHF is not responsible for, has been significantly delayed. This has also led to delays in the procurement of the ERP system. The investment decision to approve the ERP procurement was postponed for nearly one year. It was finally made by the board in Helse Sør-Øst in March 2019. It is also not possible to commission the new ERP system before Eik is in place. As a result of the new schedule for Eik, stipulated outside of SAHF's control, the commissioning of the new ERP system cannot happen until the first half of 2021. This means that an unforeseen need has occurred for SAHF to extend the current contract for accounting services based on the FarmaPro system. As the costs of switching suppliers would be disproportionally high when seen in relation to the contract value, SAHF is of the opinion that an extension is required. SAHF thus believes that there is the statutory basis to extend the contract with the existing supplier, in accordance with the PPR §28-1 (1) letter d.