The Provision of a Planned & Reactive Maintenance Service for Mechanical Services (including ventilation and air conditioning)

Description

Buckinghamshire Council has awarded a contract to deliver its Planned and Reactive Maintenance Service for Mechanical Services, including ventilation and air conditioning systems. The awarded contract includes the provision and management of the following elements: o Planned and preventative maintenance (PPM) to all of its scheduled serviceable assets (as listed in the individual site schedules). o Reactive maintenance to its estate’s scheduled serviceable assets. o Statutory compliance of all its scheduled serviceable assets. o Potential additional ad-hoc requests to carry out minor capital project works up to a value of circa £20,000. NB: These works are not guaranteed to the Service Provider. o Single Point of Contact and Emergency 24/7 Call Out Facility. Maintenance is defined as: ‘the combination of all technical and associated administrative actions intended to retain an item in, or restore to, a state in which it can perform its required function’ The Service Provider will also need to effectively manage the environmental impact of their repairs and maintenance service to support the Council’s sustainable philosophy for building management. The services will be delivered at the following property types: Corporate Estate, Maintained and Non- BC Schools, External (non- BC) Clients, Agricultural Estate, County Parks Estate. The Council sought a supplier that appreciates that the expectation and priorities of the service are unique to each type of property and thus will adopt an approach that is property specific. Lot 1: Buckinghamshire Council has awarded a contract to deliver its Planned and Reactive Maintenance Service for Mechanical Services, including ventilation and air conditioning systems. The awarded contract includes the provision and management of the following elements: o Planned and preventative maintenance (PPM) to all of its scheduled serviceable assets (as listed in the individual site schedules). o Reactive maintenance to its estate’s scheduled serviceable assets. o Statutory compliance of all its scheduled serviceable assets. o Potential additional ad-hoc requests to carry out minor capital project works up to a value of circa £20,000. NB: These works are not guaranteed to the Service Provider. o Single Point of Contact and Emergency 24/7 Call Out Facility. Maintenance is defined as: ‘the combination of all technical and associated administrative actions intended to retain an item in, or restore to, a state in which it can perform its required function’ The Service Provider will also need to effectively manage the environmental impact of their repairs and maintenance service to support the Council’s sustainable philosophy for building management. The services will be delivered at the following property types: Corporate Estate, Maintained and Non- BC Schools, External (non- BC) Clients, Agricultural Estate, County Parks Estate. The Council sought a supplier that appreciates that the expectation and priorities of the service are unique to each type of property and thus will adopt an approach that is property specific. Buckinghamshire Council has a large and diverse estate and ongoing changes will invariably occur to a number of properties during the contract term. The successful supplier will therefore be able to provide flexible and transparently delivered services, which will enable these changes to occur during the contract term. The Service Provider must be registered with the appropriate confederation or association related to the respective trades involved. In addition, the supplier must hold valid and current certification with an SSIP member scheme or have an OHSAS 18001 certificate from a UKAS accredited certification body and have been assessed for working with electrical services. The start date of the awarded contract is 1st April 2024. The term will be for three years with the option for up to 2 further extensions of up to 12 months each. TUPE may apply to this contract. Additional information: The contract value in II.1.7 and V.2.4 is the total modelled cost for the 3 year initial contract period. Lot 1: Buckinghamshire Council has awarded a contract to deliver its Planned and Reactive Maintenance Service for Mechanical Services, including ventilation and air conditioning systems. The awarded contract includes the provision and management of the following elements: o Planned and preventative maintenance (PPM) to all of its scheduled serviceable assets (as listed in the individual site schedules). o Reactive maintenance to its estate’s scheduled serviceable assets. o Statutory compliance of all its scheduled serviceable assets. o Potential additional ad-hoc requests to carry out minor capital project works up to a value of circa £20,000. NB: These works are not guaranteed to the Service Provider. o Single Point of Contact and Emergency 24/7 Call Out Facility. Maintenance is defined as: ‘the combination of all technical and associated administrative actions intended to retain an item in, or restore to, a state in which it can perform its required function’ The Service Provider will also need to effectively manage the environmental impact of their repairs and maintenance service to support the Council’s sustainable philosophy for building management. The services will be delivered at the following property types: Corporate Estate, Maintained and Non- BC Schools, External (non- BC) Clients, Agricultural Estate, County Parks Estate. The Council sought a supplier that appreciates that the expectation and priorities of the service are unique to each type of property and thus will adopt an approach that is property specific. Buckinghamshire Council has a large and diverse estate and ongoing changes will invariably occur to a number of properties during the contract term. The successful supplier will therefore be able to provide flexible and transparently delivered services, which will enable these changes to occur during the contract term. The Service Provider must be registered with the appropriate confederation or association related to the respective trades involved. In addition, the supplier must hold valid and current certification with an SSIP member scheme or have an OHSAS 18001 certificate from a UKAS accredited certification body and have been assessed for working with electrical services. The start date of the awarded contract is 1st April 2024. The term will be for three years with the option for up to 2 further extensions of up to 12 months each. TUPE may apply to this contract. Additional information: The contract value in II.1.7 and V.2.4 is the total modelled cost for the 3 year initial contract period.