School cleaning services

Description

The successful supplier will be required to provide cleaning services for South Lincolnshire Academies Trust. South Lincolnshire Academies Trust was formed in 2011 and currently includes both Bourne Academy, PE10 9DT and Spalding Academy, PE11 2EJ. The schools are 14 miles apart. This is the first time that the schools have participated in a shared competitive tender for cleaning services, currently having separate commercial cleaning service providers in place. Bourne Academy is an 11 to 18 mixed comprehensive school, with circa 1350 pupils on roll. Spalding Academy is a mixed comprehensive secondary school, with circa 900 pupils on roll. Both schools are oversubscribed with rising demand and have a shared focus of high expectations, with a firm, fair and consistently applied code of conduct which is understood by students, teachers and parents/carers. Planned investment in the schools includes new buildings, which shall be completed in September 2018 and an additional 4 classrooms in April 2019. The contract will commence on 1.4.2019 for an initial period of 3 years, with the opportunity to extend for a further period of 2 years at the discretion of the governing body. The successful supplier will invoice the client for one-twelfth of the annual cost on a monthly basis, also guaranteeing both the number of input hours to the contract and the quality of cleaning provision. Any variations to the contract that are requested by the client should be invoiced at the agreed rate and should be calculated on an hourly rate per employee needed to carry out the variation to the satisfaction of the contract supervising officer. The client’s requirement shall be for 190 academic days, 5 inset days and 20 days periodic cleaning per annum. Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for then a credit will be required by the client. The client requires that the tendered amount of hours are worked at all times and the successful supplier is expected to have a system in place to cover for both planned and unplanned leave. The basis and rationale that the client requires the successful supplier to operate to at all times is being able to provide clean schools that are fit for purpose and that the supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the specification and continued innovation of processes throughout the contract term will be pivotal to the success of the new contract. The supplier shall provide a comprehensive cleaning service to the sites so as to promote a clean, healthy and safe environment which presents a positive image to all users and visitors. The sites must at all times meet health, safety and environmental standards appropriate to the sites and their use and the successful supplier must comply with the client’s health, safety and environmental policies and procedures. The services must be provided so as not to interrupt the routine of the schools. The general standard of cleaning shall be in accordance with the BICSc Cleaning Standards, with BICSc training given to all cleaning operatives employed within this contract. We are seeking a suitably experienced supplier who has current experience of working within the secondary school or HE/FE market place, ideally with a strong operational base within the South Lincolnshire area, thus allowing for both adequate contract support and the operational flexibility that is to be delivered in support of the contract as and when required. The scope of the contract covers all cleaning provision within the school buildings at both Bourne and Spalding Academies. The successful supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month thus updating the schools’ senior management team on the contract performance. The projected cost of cleaning for the current year is circa 260 000 GBP for all buildings (excluding external window cleaning). However, it is believed that through equipment and cleaning material innovation and the effective recruitment, training and supervision of cleaning staff there is opportunity for improvement. The focus of our requirement is for a high quality cleaning service, fully compliant to the agreed specification at all times.