Waste Collection Services

Description

Waste & Resource Management Services 1. Executive Summary Tudor Park Education Trust (the "Trust") is seeking to appoint a single, proactive, and environmentally conscious service provider to manage waste collection across its multi-building school estate. 2. Strategic Objectives The successful Contractor will be expected to deliver on three key pillars: 1. Safety & Safeguarding: Maintaining a zero-harm environment with strict adherence to school-hour traffic restrictions and safeguarding protocols. 2. Data Transparency: Providing granular, weigh-scale accurate data for every collection to support the Trust's carbon footprint reporting and accurate invoicing. 3. Contract Term & Structure ● Initial Term: 3 Years (36 Months). ● Extension Options: 1 + 1 Year (subject to performance). ● Anticipated Start Date: 26th June 2026. ● Pricing Model: Fixed monthly management/rental fees with variable "pay-as-you-throw" lift rates. 4. Minimum Participation Requirements ● A valid Waste Carrier's License. ● ISO 14001 (Environmental Management) or equivalent. ● Experience in managing at least two contracts within the Education sector of a similar size and complexity. ● DBS clearance for all site-facing personnel. ● Saturday collections are a non-negotiable and must be available year round 5. Schedule of Services Core Collection Schedule: - The Contractor shall adhere to the following frequencies. All collections must occur before 8.30am on week days and 10am on a Saturday. Container Type No of containers Frequency Location(s) General Waste 1100L Euro 5 4 x Weekly(Mon/Wed/Fri/Sat) Main Bin Store General Waste 1100L Euro 2 2 x Weekly(Wed/Fri) Sports Hall Bin Store General Waste 1100L Euro 2 4 x Weekly(Mon/Wed/Fri/Sat) Sports Hall Bin Store Dry Mixed Recycling 1100L Euro 3 2 x Weekly (Wed/Fri) Main Bin Store Food Waste 240L Wheelie Bin 1 Weekly Friday Main Bin Store 6. Service Standards ● Any changes to the collection schedule must be with the prior agreement of both parties ● Any issues will have a resolution within 5 hours ● At least 98% of collections will be achieved as per the agreed collection schedule ● The supplier will endeavour to recover all issues within 48 hours where operationally possible 7. Seasonal Adjustments (School Holidays) Tudor Park Education Trust operates on a standard calendar: ● Suspension of Service: The Trust may suspend up to 60% of collections during the Summer Break (6 weeks) with 14 days' notice. ● Deep Clean Window: One "Deep Clean" of all external bins and bin stores shall be performed during the August hiatus. 8. Operational Standards ● Point of Collection: All bins must be returned to their designated "bin store" after emptying, with lids closed and brakes engaged and bin stores locked. ● Litter Clearance: Any waste spilled during the tipping process must be cleared immediately by the Contractor's crew. ● Key Card Access: Contractor will be provided with a key card for access to site, card to be kept secure at all times. ● Vehicle Safety: All vehicles should be fitted with 360-degree cameras and audible "turning" alarms due to high pedestrian density.