Construction consultancy services

Description

Kirklees Council sought experienced and suitably qualified consultants to participate in a framework for the provision of construction-related consultancy services. The framework has been divided into 14 lots which each have specific requirements to meet the Council’s Construction-related consultancy needs: Lot 1: Development Financial Viability Appraisals, Lot 2: Topographical and GPR Surveys, Lot 3: Right to Buy Valuations, Lot 4: Asset Valuations, Lot 5: Asset Auctions, Lot 6: General Property Consultancy Advice, Lot 7: Right to Buy Structural Surveys, Lot 8: Structural Investigations to Domestic Properties, Lot 9: Structural Investigations to Boundary Walls, Lot 10: Site Investigations, Lot 11: Measured Building Surveys, Lot 12: Energy Surveys and Audits, Lot 13: CCTV Drainage Surveys, Lot 14: Fire Risk Assessments. Analysis of the financial viability of a proposed development in accordance with the most up to date national planning policy guidance relating to assessment of financial viability of development schemes, the RICS Financial viability in planning: conduct and reporting First Edition, May 2019, and Kirklees Councils’ own viability guidance notes all as updated from time to time. All the elements of the financial appraisal must be fully justified with up to date and directly relevant comparable market evidence, ignoring outliers. Provision of development viability appraisal advice relating to submitted planning applications or pre-application planning enquiries for new development proposals comprising single or mixed used schemes across the full range of uses classes as described in the planning use class order as updated from time to time. Assess the viability of the proposed development and its ability to support a range of national and local policy and other negotiated requirements including, but not limited to: — affordable housing and/or affordable housing financial contributions; — education contributions; — public open space and/or financial contributions; and — other identified policy requirements with cost factors particular to the form of the proposed development. Together with detailed financial sensitivity analysis of the appraisals justifying consideration and recommendation of alternative approaches, where a development cannot support full policy contribution. The key outcome will be a robust analysis of the financial viability of the development and the ability of the development to support a range of cost related policy and other requirements. Successful securing of planning permission and development pipeline supported by a transparent and robustly evidenced assessment of the viability of the development. Provision of topographical surveys and GPR surveys to be submitted in the format requested by the council in electronic form. The key outcome shall be the provision of up-to-date CAD based topographic and GPR information to inform the design process. Key Services Provision of topographical surveys for a given project in CAD format. Underground services tracing and plotting / as-built utility surveys, information to be provided electronically in CAD format. Incorporation of adjacent properties and/or highways/rights of way. Overlaying with land registry data. Liaise with other consultants from time to time in a collaborative manner in order to develop scheme and detailed designs. Provision of Professional valuation services in association with the Right to Buy process for all qualifying residential properties owned by the Council. Disposal of Council residential dwellings that qualify under the Right to Buy Scheme reflecting professional market valuations in accordance with RICS guidelines and codes of practice in order to be able to apply qualifying deductions and dispose under the scheme providing capital receipts to the Council. The valuation work should be undertaken by a RICS registered professional surveyor experienced in the valuation of residential property. To visit and inspect every property to undertake the report and not rely upon desk top surveys. To provide a Valuation Report in accordance with instructions from the Council and in an agreed format in accordance with the code of practice to include - address, description, photograph of property opinion of value, date of inspection and date of valuation. The Council operates a five year rolling programme for the valuation of its land and property assets, which comprise property, plant and equipment (PPE), surplus and investment assets and a very small amount of social housing. Each year approximately one fifth of the assets will need to be valued and this will comprise a mix of PPE, surplus, investment and social housing properties. In addition, valuations will be required for assets subject to major alteration or impairment and new assets. Provision of Auction/Sales facility for land and properties owned by the Council by a recognised professional company providing a recognised and established commercial auction function. Disposal of Council land and/or property in a timely and professional manner, maximising capital receipt and/or community benefit. Undertake land and/or property auction commissions on the range of Council-owned / occupied assets within its portfolio. Provision of a range of professional services to include (but not exhaustive) Land and Property Agency, Estate Management, Valuation, General services relating to all land and property assets owned by the Council or being considered for purchase including residential properties where required and to include provision of Planning /Listed Building Consent advice pertaining to valuation of land and properties. Professional consultancy provision advice and support in the effective management of the Council’s Land and Property Assets Estate as required from time to time by the Council in order to assist in the professional management of the estate. Right to Buy allows most council tenants to buy their council home at a discount. The Council has to comply with the ‘Landlord’s notice of purchase’ conditions under Section 125 of the Housing Act 1985 (HA85). This includes the time frame that the Landlord has to respond when the Council admit a RTB application. Once a RTB application is admitted, the RTB team request a valuation. If the property is a flat or maisonette then the team also request a Structural survey. The consultant shall not be required to provide a valuation of the property and will just be requested to provide the Structural Survey in line with the Specification.. Defect(s) identified on Kirklees Council domestic properties (individual domestic Premises) and structures are reported through to the Structural Engineers Section in Kirklees Council on an ad-hoc basis. Depending on Kirklees Council in-house availability and resourcing, Consultants on the Framework will be required to organise and undertake structural surveys through Kirklees Council and/or the tenant to assess the level of defect(s), whether the structural stability and integrity of the property has been affected, identify the possible causes of the defects and recommend appropriate remedial works. This will then be reported back to Kirklees Council’s commissioning officer using the survey template below. Further investigations may be required including opening-up areas, undertaking trial pits and CCTV drainage surveys etc. This will need to be organised, directed and inspected by consultants through either external organisations and/or internal Kirklees Council direct labour services. The works including placing orders will be placed by the relevant Kirklees Council commissioning officer. The results of the investigations will then be further reported back to the Client including recommending appropriate remedial works. This may take the form of installing monitoring points and/or recommending remedial works. Consultants may then be required to design and detail any recommended remedial works. There will be a requirement to provide quotes to undertake any designing and detailing work. The tasks below shall be split into two options as per the cost summary. It is clarified that both cost options may not be completed on every commission. Defect(s) identified on boundary walls under Kirklees Council ownership are reported through to the Structural Engineers Section in Kirklees Council on an ad-hoc basis. Depending on Kirklees Council in-house availability and resourcing, consultants on the frameworks will be required to organise and undertake structural surveys through the appropriate Kirklees Council service to assess the level of defect(s), whether the structural stability and integrity of the wall has been affected, identify the possible causes of the defects and recommend appropriate remedial works. This will then be reported back to Kirklees Council commissioning officer using the survey template below. Further investigations may be required including opening-up areas of the wall, coring to determine the nature of the wall and retaining element, undertaking site investigations etc. This will need to be organised, directed and inspected by consultants through either external organisations and/or Council officers. The works including placing orders will be placed by the relevant Kirklees Council Framework Manager. The results of the investigations will then be further reported back to the Client including recommending appropriate remedial works. This may take the form of installing monitoring points and/or recommending remedial works. Consultants may then be required to design and detail any recommended remedial works. In relation to sites that the Council are considering developing/selling, the requirements for the Lot will be to provide the design and the actioning of a site investigation, sampling, and testing, necessary to inform and provide contaminated, geotechnical and mining assessments as well as remediation strategies and foundation solutions based on a package of information supplied by the Council. The final report may form part of a Land Quality Statement for the site to be sold to a third party. The package of information relating to the site under consideration will include where available statutory undertakers apparatus information, topographical and GPR surveys of the site, in-house historical and information pertaining to the proposed end use of the site. Undertake full or partial measured survey commissions on the range of Council-owned / occupied assets within its portfolio; including, but not necessarily limited to: Whole site surveys; including identification of all boundaries and boundary treatments Individual asset surveys; including identification of all room nomenclature and usage Verification of dimensional information provided from existing records (within CAD drawings, condition surveys, disability access audits and so forth) to update records and confirm accuracy of information provided Updating existing Fire and Asbestos plans; including but not necessarily limited to placing blocks, hatching, keys and symbols on plans, populating editable text attributes and minor plan and format changes For each measured survey, submit a completed report and fully updated CAD and PDF format plan(s) and elevation(s). Provision of Display Energy Certificates and accompanying Advisory Reports, production of new Advisory Reports and provision of Energy Performance Certificates The key outcomes shall be the production of accurate Display Energy Certificates which inform on the individual asset’s energy performance and management and comply with current legislation; production of Advisory Reports that can be used by Business and Asset Managers to identify areas for improvement in the individual asset’s energy performance; and production of accurate Energy Performance Certificates which inform on the individual asset’s energy performance Obtain the necessary approvals to undertake and provide results of CCTV drainage surveys in AutoCAD format with supporting condition report and video(s) Undertake Fire Risk Assessment commissions on the range of Council-owned / occupied Sites/Locations/assets within its portfolio; including, but not necessarily limited to the carrying out and/or updating of existing Fire Risk Assessment surveys For each Fire Risk Assessment survey, submit a completed report, fully updated CAD plan(s) and digital photographs of all pertinent defects and risks, labelled to include reference, location and nature of defect. Undertake visual inspections of premises and including work at high level, in tanks rooms, ceiling voids and ducts (where accessible) but excluding extensive dismantling and testing. Submit and receive prior approval of method statements connected with any work required at high level or in confined spaces. Liaise with the Council and its staff, service users, customers, tenants, clients and stakeholders to make arrangements to conduct surveys and carry out inspections required to obtain information to produce accurate Fire Risk Assessment surveys.