Servicing and Maintenance of Communal Car Park and Ventilation Systems

Description

L&Q require a contractor to carry out servicing, repairs and maintenance of communal & car park ventilation systems. For year one the estimated annual contract value is £300,000 with years 2-5 anticipated at £560,000 + compound uplift %. The Contractor will be responsible for: • Planned Preventative Maintenance (PPM): o Annual inspections and servicing of all communal and car park ventilation systems. o Testing airflow rates, duct pressure, CO/NO2 sensor calibration (car parks), control panel integrity, and motor/fan functionality. o Inspection and cleaning of grills, extract points, filters, and ducts. • Reactive Maintenance: o Fault diagnosis and resolution. o Emergency and non-emergency repairs (e.g. motor failures, fan belt replacements, control system resets). • Asset Management: o Maintain and update an asset register including serial numbers, component condition, and service dates. o Provide an annual report on asset health and lifecycle planning. • Resident and Site Communication: o Provide advance notice for planned servicing. o Maintain minimal disruption to residents and site users (e.g., noise management in car parks).