Supply and Delivery of Summer Bedding 2021 T ENV20-053

Description

Derry City and Strabane District Council invites tenders for the supply and delivery of high quality Summer Bedding plants for use in the Council area during 2021. The estimated quantities set forth in the Form of Tender will be regarded as a guide only to the supplier and shall not be binding on Derry City and Strabane District Council. No substitutes to specified cultivars or containers are to be submitted without prior written agreement of the Streetscape and Cemeteries Manager (referred as “Client Officer” hereafter). It is expected that the supplier will liaise closely with Client Officer at all stages of the bedding plant production process to ensure plants are grown to his satisfaction. Detailed proposals for this liaison are to be submitted with tender. Provision shall be made for a Council Officer to inspect the bedding plants allocated to this contract at any stage of the growing cycle within 48 hours’ notice. Specification Summer Bedding All plants, types and varieties are specified on the Form of Tender. The plants supplied shall be in the container specified or alternatives as agreed with the Client Officer. The planted containers should be supplied in ridged trays holding at least 15-planted containers or similar agreed. Summer bedding will be delivered commencing 3rd week of May to the 3rd week of June 2021 as specified. It is Council’s requirement that the bulk order be split into 2/3 separate weekly deliveries, with each delivery containing a percentage (30-50per cent) of each item listed in this tender, e.g. Week 1 Delivery shall contain 250 of the 500 Ageratum ordered, while Week 2 Delivery shall contain the remaining 250 Ageratum, and so forth. There will be some latitude given regarding tray and batch restrictions but any such variations must be agreed in advance with Council Officers. Please note that once each weekly delivery begins they are to be completed within 3 working days of the same working week. Delivery times are to be during Derry City and Strabane District Council office hours and are to be agreed in advance with Council Officers. The contractor shall give full protection to the plants during all stages of delivery. Plants that fall below standard will not be accepted. The contractor shall deliver all plants as per the schedule list to the Council’s operations depot at Ballyoan Cemetery, 45 Rossdowney Rd, Londonderry BT47 6ST and 6 Strahan’s Road, Strabane, Co Tyrone, BT82 8SF and Brooke Park, Rosemount Avenue, Derry BT48 0HH. Price of Plants The tender price for the plants shall include non-returnable packaging; all import and other duties paid – delivery home free. Plant passport to be included where necessary. Prices tendered must be per complete section as indicated on the enclosed form of tender. The prices tendered by the Supplier shall include and shall be deemed to include all royalties and charges for patent rights (if any) and the Supplier shall indemnify Derry City and Strabane District Council and save them harm against all claims for infringement of such rights. Attention is particularly drawn to the necessity of having the form of tender properly filled in and signed using black ink. The person signing the form must initial any alteration made in the price column of the schedule. The tender must be priced in Sterling. The Council does not bind itself to accept the whole or any part of the tender, and reserves the right to split tenders. VAT will be additional to the tendered price at the appropriate rate applicable at the time of delivery. It is emphasised that charges relating to VAT must be paid by the supplier and included on a single total invoice to be paid in due course by Council. Where additional plants are required these are to be supplied on a pro-rata rate to the contract plant prices tendered. Please note: Council advise the prospective suppliers that this tender is based on the availability of budget and Council reserve the right to purchase all, some or none of the Services detailed within this document.