EBE 24 - 2023 Framework agreement - locks, fittings, and access control

Description

The Agency for Buildings and Property (Norwegian: EBE) manages, operates, maintains and develops the municipality's properties. The property mass consists of more than 1000 buildings of approx. 1.2 million m2 and 5000 vacant properties. Nearly 60 percent of the buildings are schools, nurseries, and nursing homes. The rest include office buildings, port buildings, fire stations, car parks, and sports halls. The Agency for Housing Management (EBF) owns, operates, and rents out municipal housing and other residential offers in Bergen Municipality, in addition both EBE and EBF operate and place orders for rented buildings. Lot 1: In order to cover the agencies' needs for ongoing maintenance and operation of buildings and areas, Bergen Municipality, through the Agency for Buildings and Property, intends to enter into a framework agreement as soon as possible with two tenderers for the provision of services within locks, fittings, and access control. The framework agreement is divided into the following lots: - Lot 1 - Bergenhus, Årstad, Åsane, and Arna (60%) - Lot 2 - Fana, Ytrebygda, Laksevåg, and Fyllingsdalen (40%) Lot 1 comprises approx. 60% of the estimated volume, but the estimated volume can vary between the lots due to unforeseen needs that can arise in the contract period. Tenderers can submit a tender for both lots, but only one contract will be awarded per tenderer, so that two different tenderers will be awarded contracts. The tenderer that is in total ranked as number one will be awarded lot 1, and the tenderer that is ranked as number two will be then be awarded lot 2. The contract includes: - Procurement of relevant products such as locks, fittings, access controls, etc. (with and/or without assembly). - Maintenance and/or replacements of existing locks, fittings, and door automation. - Installation, assembly, disassembly, and/or maintenance work within access control, alarms, door telephones, and camera surveillance. - Assembly of new and subsequent delivery of lock systems and keys. The list is not exhaustive, other goods and services that naturally come under the locksmith trade are also covered. Some assignments can have interface with other framework agreements (for example electrical installations, lifts, joinery). The contracting authority will try to use the contracts in the most appropriate way for all parties. It is emphasised that the Contracting Authority's scope may vary based on actual needs and/or the budget may change during the framework agreement period. Furthermore, the contracting authority reserves the right not to use the framework agreement for the execution of major or complex projects. The contracting authority can hold separate contests for these cases. The framework agreement is divided into two lots: Lot 1 - Bergenhus, Årstad, Åsane, and Arna, Lot 2 - Fana, Ytrebygda, Laksevåg, and Fyllingsdalen.