Accounting services

Description

Sykehusapotekene HF (SAHF) needs accounting services based on the current systems and integrations from when the current contract with Azets expires until the new ERP system has been commissioned (Q3 2022). The need can be solved by extending the contract with the current supplier. The plan is to insource accounting services after the contract has expired. This procurement is planned as a direct procurement as SAHF is of the opinion that there is the statutory basis to make changes to the existing contract in accordance with the PPR Section 28-1 (1) letter c (necessary additional deliveries) and d (unforeseen circumstances). SAHF currently has a contract with Azets Insight for the delivery of accounting services. The accounting services are integrated with SAHF's systems, including the trade specific FarmaPro system, which has many integrations with other tools and support systems. FarmaPro will be replaced with a new trade system (Eik), a new prescription and shop data system (RBD), and a new ERP system. These three systems, which will be integrated, were supposed to be commissioned from 2021. However the implementation of the trade system Eik, which SAHF is not responsible for, has been significantly delayed. The procurement of the new ERP system was delayed and ended in a tender that involved a significantly higher cost than the set limit from Helse Sør-Øst RHF. The board in Helse Sør-Øst RHF therefore decided in autumn 2020 that an ERP system should be reviewed based on an equivalent platform that is used by the other health trusts in the region. Due to the new schedule, the commissioning of the ERP system, with the accompanying finance module, will first occur in Q3 2022. From this date, SAHF plans to carry out the accounting services with internal resources (insourcing). An unforeseen need has occurred for SAHF to extend the current contract for accounting services based on Visma Business and the FarmaPro system. As, amongst other things, the costs of switching suppliers would be disproportionally high when seen in relation to the contract value, SAHF is of the opinion that an extension is required. SAHF believes that there is the legal basis in accordance with the PPR Section 28-1 (1) letter c ('necessary additional deliveries' as a 'change of supplier cannot occur due to technical or financial reasons', and letter d ('circumstances that an attentive contracting authority could not predict') to extend the contract with the existing supplier.