Maintenance Support for Class 395 High Speed Rolling Stock

Description

Short description of the contract SE Trains Limited (trading as Southeastern) is currently exploring alternative options for the maintenance of its class 395 high speed rolling stock. In order to achieve best value for money for the UK taxpayer, a tender process consisting of two (2) lots is planned to be undertaken for the delivery of a maintenance service contract in the form of either a Technical Support and Spares Supply Agreement (TSSSA) or a Spares Supply Agreement (SSA). Any contract awarded as part of this procurement will be expected to mobilise fully by October 2024 in order to support Southeastern's operations. At this stage, interested parties are invited to express their interest by completing the survey in the link provided, confirming which Lot(s) they wish to be considered for. Full procurement documentation will be provided to those parties that express an interest after the time limit for receipt of tenders (see section IV) has passed. No procurement documents shall be released upon expression of interest. Interested parties should also note that partaking in this procurement process may not result in any award and suppliers are taking part at their own cost and risk. The issue of this contract notice (or any other procurement document) does not have any contractual effect or create any form of contract (implied or otherwise) between Southeastern and any other person. Southeastern will not be liable, under any circumstances, for any bid costs, expenditure, work or effort incurred by a Bidder in proceeding with or participating in this procurement, including if the procurement process is terminated or amended at any stage prior to contract execution. Southeastern reserves the right to amend, modify and/or add further stages to or terminate the process at any stage prior to contract execution. Lot 1: Technical Support & Spares Supply Agreement for Class 395 Rolling Stock This lot relates to the procurement of a TSSSA contract which will include a number of key requirements including but not limited to: • The supplier will be responsible for providing technical support, which will include supporting Southeastern to achieve continuous improvement in the safety, reliability, modifications and efficiency of maintenance of the Class 395 units. This will be at a set level with an agreed price for additional support • The supplier shall be responsible for providing technical engineering capability to enable design and development activities and opportunities to be undertaken. • The supplier will be responsible for the procurement, logistics, delivery, supply and management of maintenance materials and spares (including the overhaul of major components), required to complete all planned maintenance tasks (both light and heavy) detailed in the maintenance schedules and at the periodicities specified. • The supplier will be responsible for the procurement, logistics, delivery, supply and management of maintenance materials and spares required for corrective maintenance, including work arising from exams and defect repairs, including damage and vandalism. The supplier will be responsible for ensuring there are sufficient spares available on demand. • The supplier will be responsible for the receipting, storage, management, and issuing of materials and spares at specified Southeastern locations. • It is anticipated that Southeastern will provide a float of owner owned spares to support materials supply and management, which would be returned to Southeastern at the end of any contract. • The supplier will be responsible for the implementation of materials and spares management system and supporting any integration required with Southeastern's systems. • There will be a performance regime attached to the supply of materials and spares, with service credits or liquidated damages payable for lateness and failure to supply. • A fixed price will be required such that the supplier will be responsible for materials and spares supply consumption risk (excluding certain damage and vandalism items). • The supplier may be required to be responsible for all relevant technical support staff and stores employees. This includes the Transfer Undertakings and Protection of Employment (TUPE) of the incumbent supplier's technical and stores employees, including materials managers. • The supplier shall develop and maintain the materials management system, which includes the system at the depot. The supplier will provide Southeastern with access and training for the materials management system at no extra cost, and will be responsible for integrating this with Southeastern's systems (e.g. Equinox and Oracle). • Southeastern will manage material transactions at the depot using the supplier's materials management system, which shall include booking in, storing and booking out of materials. • The supplier shall provide demand planning, materials supply optimization, and inventory management (to include stockholding) to ensure the requirements of the Southeastern's maintenance and overhaul plans, demand forecasts, and over the counter requests are met. Lot 2: Spares Supply Agreement for Class 395 Rolling Stock This lot relates to the procurement of a SSA contract which will include a number of key requirements including but not limited to: • The supplier will be responsible for the procurement, logistics, delivery, supply and management of maintenance materials and spares (including the overhaul of major components), required to complete all planned maintenance tasks (both light and heavy) detailed in the maintenance schedules and at the periodicities specified. • The supplier will be responsible for the procurement, logistics, delivery, supply and management of maintenance materials and spares required for corrective maintenance, including work arising from exams and defect repairs, including damage and vandalism. The supplier will be responsible for ensuring there are sufficient spares available on demand. • The supplier will be responsible for the receipting, storage, management, and issuing of materials and spares at specified Southeastern locations. • It is anticipated that Southeastern will provide a float of owner owned spares to support materials supply and management, which would be returned to Southeastern at the end of any contract. • The supplier will be responsible for the implementation of materials and spares management system and supporting any integration required with Southeastern's systems. • There will be a performance regime attached to the supply of materials and spares, with service credits or liquidated damages payable for lateness and failure to supply. • All pricing will be on a Spares Price List basis, such that the supplier will not be responsible for materials and spares supply consumption risk. • The supplier may be required to be responsible for all stores employees at the depot. This includes the Transfer Undertakings and Protection of Employment (TUPE) of the incumbent supplier's stores employees, including materials managers. • The supplier shall develop and maintain the materials management system, which includes the system at the depot. The supplier will provide Southeastern with access and training for the materials management system at no extra cost, and will be responsible for integrating this with Southeastern's systems (e.g. Equinox and Oracle). • Southeastern will manage material transactions at the depot using the supplier's materials management system, which shall include booking in, storing and booking out of materials. • The supplier shall provide demand planning, materials supply optimization, and inventory management (to include stockholding) to ensure the requirements of the Southeastern's maintenance and overhaul plans, demand forecasts, and over the counter requests are met.