Road-maintenance works

Description

UK SBS on behalf of the Contracting Authority (STSC) wishes to establish a framework contract for the appointment of excavation, gritting and road sweeping services. UK SBS is managing this procurement process in accordance with the Public Contracts Regulations 2015 (as may be amended from time to time), (the ‘Regulations’). This is a services contract being procured under the OJEU procedure regulations. STSC are intending to award contracts for the following lots: — Lot 1: Excavation, — Lot 2: Gritting, — Lot 3: Road Sweeping. STSC intends to award one supplier per lot following the tender process. Once the framework is in place the intention is that call-off Task orders will be raised to cover individual service packages of work. Bidders are permitted to bid for one or multiple lots. This RFP and supporting Appendix set out details of the STSC site and expectations of any successful supplier. The STSC site covers an area of approximately 8 square miles, directly located on the South side of the River Tees between the towns of Redcar and South Bank. The site is accessible from the national road infrastructure via the A1085 Trunk Road and the A66 arterial thoroughfare. In addition, the site is also served by a railway station within its boundary, currently with a limited service (2 trains a day) operated by network rail. On the site there are several operating ventures including, Redcar Bulk Terminal, Tata Steel and British Steel, with STSC providing security services and technologies via a historical contract that was in place before the liquidation of SSI UK. The site boundary is approximately 13,5 miles (including River Tees border) in circumference and consists of a mixture of wooden bars, palisade, chain link fencing – all in various states of repair and degradation. There are lengths of perimeter where no fence line or demarcation exists. Overview of requirement To support the current business needs, which are to ensure the site is safe for all users and to work towards reducing our COMAH inventory on site by supplying and operating suitable machinery with trained and competent operators and banksmen for excavating, ground scraping, loading, internal skip movement, transporting and off-loading of material around site at minimum cost and in the safest manner. Scope and objectives The work within this scope is to support STSC, note that this contract is separate to South Tees Development Corporation activities. Any requirement for excavations will be supported by STSC and all required and relevant ground testing will be carried out prior to any works commencing. The scope of service demands flexibility and innovation from the contractor, with efficiency, effectively communicated planning and strategic foresight. Ad-hoc tasks include: — loading and unloading of pallets via fork lift trucks or other suitable equipment, — loading and unloading of fabricated equipment via fork lift trucks, trailers, flatbed trucks or other suitable equipment, — moving of loose materials e.g. sand via tipping trailers or other suitable equipment, — bund building and earth moving using front loading shovels or other suitable equipment, — cost effective transportation of small equipment, — assisting engineering teams using a telehandler or other suitable equipment, — carrying out excavations using suitable equipment. Objectives The supplier must supply and manage; operators and equipment to provide a safe, flexible and effective operation and ensure that the environment, health, safety and security are a priority at all times. The supplier is expected to participate in the STSC daily morning meetings to identify and communicate the daily work schedule and to allow for the completion of planned ad-hoc tasks as agreed, review any H&S issues and the previous day’s performance. It is expected that the contractor will play an active part in these meetings and contribute, based on their experience, suggesting improvements to operations and processes (for example multidisciplinary working/alternative methods etc.) such as: — excavation work, — ensuring the safety of all site users, — bos oxide movements, — supporting the security team in the making of bunds/blocking off access, etc. as required, — transportation of dredging waste to other areas of site for processing by STSC, — internal skip movements, — internal movement of substance/materials, — general waste bin emptying from Redcar and Lackenby security gates – 2 hours per week (upon request). Undertake any other reasonable task as required (competence permitting). Work undertaken is to assist in STSC’s objectives which are to keep the site safe for users, protection of the environment, assist in the security measures (bund building), and the reduction of our top tier COMAH status (materials movement, box oxide removal). The STSC site covers an area of approximately 8 square miles, directly located on the South side of the River Tees between the towns of Redcar and South Bank. The site is accessible from the National road infrastructure via the A1085 Trunk Road and the A66 arterial thoroughfare. In addition, the site is also served by a railway station within its boundary, currently with a limited service (2 trains a day) operated by Network Rail. On the site there are several operating ventures including, Redcar Bulk Terminal, Tata Steel and British Steel, with STSC providing Security Services and technologies via a historical contract that was in place before the liquidation of SSI UK. The site boundary is approximately 13.5 miles (including River Tees border) in circumference and consists of a mixture of wooden bars, palisade, chain link fencing – all in various states of repair and degradation. There are lengths of perimeter where no fence line or demarcation exists. Aims and objectives. The aim is to support the current business needs by supplying and operating suitable machinery with trained and competent operator(s) for a road gritting service as detailed below. The supplier must supply and manage; operators and equipment to provide a safe, flexible and effective operation. The supplier must ensure environment, health, safety and security are a priority at all times. The supplier is expected to complete tasks to specification and plan. Service is required in order to ensure the safety of all road users during winter periods. Background and requirement The supplier must ensure its organisation, staffing and equipment levels are managed correctly to meet the scope of the contract. The supplier is to determine the level of supervision and management required to ensure the contract is achieved. Scope of Requirement The winning contractor will provide a reliable service to ensure STSC Site and grounds, including path-ways, road-ways and car parks are gritted and cleared of snow sufficiently to allow safe passage through site. Grit will be provided by STSC, who will ensure a minimum stock of 20 tonnes is held at all times. Grit supplied is to be used to fill up bins on site and the supplier is required to include for suitable equipment to fill both the gritting m/c and the bins. Grit will be stored on STSC land. STSC will issue a planned route for gritting requirements and will also manage any changes to these requirements. Depending on weather conditions continuous gritting may be requested as oppose to ‘once around an agreed route’. Planned gritting will be at 24 hours’ notice. Daily contact from STSC will ensure plans are agreed. Below is the standard route, STSC may have a requirement to grit other routes as agreed upon request: The STSC site covers an area of approximately 8 square miles, directly located on the South side of the River Tees between the towns of Redcar and South Bank. The site is accessible from the National road infrastructure via the A1085 Trunk Road and the A66 arterial thoroughfare. In addition, the site is also served by a railway station within its boundary, currently with a limited service (2 trains a day) operated by network rail. On the site there are several operating ventures including, Redcar Bulk Terminal, Tata Steel and British Steel, with STSC providing security services and technologies via a historical contract that was in place before the liquidation of SSI UK. The site boundary is approximately 13.5 miles (including River Tees border) in circumference and consists of a mixture of wooden bars, palisade, chain link fencing – all in various states of repair and degradation. There are lengths of perimeter where no fence line or demarcation exists. Aims and objectives. The aim is to support the current business needs by supplying and operating suitable machinery with trained and competent operator(s) for road cleaning, sweeping, dust suppression for 26 miles of road ways as identified on Appendix L Road Sweeping Map. The supplier must supply and manage; operators and equipment to provide a safe, flexible and effective operation. The supplier must ensure environment, health, safety and security are a priority always. The supplier is expected to complete tasks to specification and plan. Service is required in order to ensure the safety of all road users. Background and requirement The supplier must ensure its organisation, staffing and equipment levels are managed correctly to meet the scope of the contract. The supplier is to determine the level of supervision and management required to ensure the contract is achieved. Consideration must be given to the following: There are multiple business operating on the site, heavy goods vehicles, forklift trucks, mewps and general site vans all regularly use the roads along with employee’s cars. The supplier must ensure its organisation, staffing and equipment levels are managed correctly to meet the scope of the contract. The supplier will arrange monthly reviews with STSC to review performance and KPIs. STSC will provide accommodation and a vehicle storage area for the contractor. STSC will provide red diesel for the contractor via on site facilities. STSC will provide white diesel for the contractor via off site facilities. Scope and requirement Specific tasks include: Road Sweeping against set routines (please refer to Appendix L and expected hours shown in Section 4). Dust suppression as requested. — normal operating hours – Monday to Friday 7:30 to 15:30. Changes to working hours may be requested for specific tasks. Overtime and call out rates to be provided within the pricing schedule. — site security — all employees must badge their presence on site – All individual’s badging’s must be reviewed weekly and signed off by STSC contract owner. Supplier to provide STSC designated contact with equipment and machinery weekly usage information using STSC documentation. This is used as a cross check to ensure it correlates with agreed work-streams. Supplier to provide diesel usage per machine each month. This will be cross checked against designated work-stream hours, example see Appendix I.