New Trains — Supply and Maintenance of Electric Trainsets

Description

This tender concerns DSB's acquisition of electric trainsets and a variety of interconnected deliverables. The purpose of the acquisition is to enable DSB to carry out its passenger transport operations. Furthermore, DSB will acquire full service maintenance including management and performance of maintenance and all related technical support services and delivery of spare parts for the electric trainsets and other supplier services. Thus, the procurement consists of a framework agreement for acquisition of electric trainsets and other deliverables (Supply Agreement, ‘SA’) and maintenance services as a full service agreement (FSA) and other supplier services for the electric trainsets (Maintenance agreement, ‘MA’). The two agreements are interconnected and has been awarded to the same tenderer in accordance with the common award criteria, see section II.2.5). Lot 1: The SA covers electric trainsets and interconnected deliverables (e.g. documentation, training incl. simulator solution, related IT systems and services). The SA has a minimum committed purchase of 100 trainsets and the possibility to acquire further trainsets and interconnected deliverables. The trainsets are self propelled electric trainsets for passenger transport in regional and fast services on the infrastructure in Denmark. It is possible to operate the trainsets coupled in multiple operation. The trains will provide levelled access from 550 mm platforms and provide functionality to support short travel times such as high operational speed, good acceleration and fast passenger exchange. The SA has a duration of 8 years with an option for extension for up to 4 years. Due to uncertainty regarding the infrastructure and operational needs and requirements, DSB needs to be able to acquire further trainsets until 2032 if the option is exercised. From an operational and economical perspective DSB needs to have a uniform fleet to minimise complexity in regard to e.g. maintenance, training, spare parts, documentation and to assure flexibility in the operation of the fleet. In the view of DSB, these grounds satisfy the conditions for a contract period of up to 12 years, see the utilities directive art. 51(1). If the option is exercised, the last purchase order shall be placed before expiration of the 12 years, however delivery may take place and guarantees etc. may be valid after the expiration of the 12 years. Preliminary takeover (PTO) of the first trainset is expected to take place 42 months after contract signature. However, the delivery time and rate of delivery depend on a variety of circumstances, e.g. Banedanmark’s projects concerning the railway infrastructure, and delays in these projects may influence the needed time and rate of delivery. The MA is expected to have a duration of 30 years from PTO of the first trainset. However, the MA shall commence at contract signature. The maintenance shall be carried out in workshops (incl. handover points) provided by DSB, which the supplier shall furnish with machinery, special tools and other equipment needed to maintain the trainsets. The maintenance services shall consist of management and execution of preventive and corrective maintenance incl. planning, onsite fault finding, technical support, provision of spare parts, documentation and training. The other Supplier Services will consist of design authority services, extended engineering support, configuration and documentation management, obsolescence management, IT services and product platform evolution services incl. future modifications of the trainsets. DSB has an option to extend the MA for up to 10 years (in total approx. 44 years from contract signature) because the trainsets have a life expectancy of 30 years or more and it is necessary for DSB to have the same supplier throughout the agreement. Furthermore, a great deal of knowledge and experience will be gathered throughout the contract period. The need to minimise the technical and logistical difficulties that a change of supplier will result in also sustains the need for a contract period of the said length. In the view of DSB, the MA is not a framework agreement in itself, but in DSB’s view these grounds in any event satisfy the conditions for a contract period of the said length, see the utilities directive art. 51(1). The MA may be terminated for convenience after 15, 20 or 25 years. The MA contain fallback provisions requiring the supplier to recommence the delivery of maintenance services that may expire or be terminated, e.g. if the transfer to another service provider fails.