35000000.00

Description

The Authority is seeking a Contractor(s) for the supply of vehicle leasing, hire and associated services to support its NZAP ambition. These services include: • Leasing and management of company cars. • Leasing and management of salary sacrifice cars, • Leasing of vans under 3.5 tons including pick-ups, • Leasing of vans 3.5 tons and over including HGVs, • Leasing and management of company cars & commercial vehicles in ROI & mainland EU, • Hiring of cars for travel • Hiring of cars and commercial vehicles for medium to long term, • Full fleet management, including all in life services, • Fleet telematics & cameras: hardware and services • Accident management services, • Maintenance, breakdown services • All driver support via a dedicated helpdesk, • Full fleet administration e.g., RFL, overseas travel, fines etc., • Proactive account management, • Best in class management reporting and IT platform, • Best practice advice and consultancy services, • Continuous improvement programs, including operational and acquisition cost efficiencies, • Fleet engineering to manage inception to disposal, with a high focus on commercial vehicle specifications, conformity, and legislation compliance, • A high emphasis on innovation and zero emission technologies. Lot 1: leasing and management of company cars in the United Kingdom The Authority’s current group company car scheme is designed to offer a contractual benefit of a car for business use for employees, with the additional benefit of private use for which benefit in kind tax is paid by the employee. The scheme is split into two sections (operational and management) with vehicles in the operational bands, where the highest volumes of employees are found, being provided in four vehicle categories: hatchback, estate, SUV & AWD. An offering of full EV (BEV) and hybrid (PHEV) are required for each category. The Personal Used Contribution for operational bands is fixed depending on category car chosen and management bands have the option to fund up to maximum limits depending on band entitlement. Lot 2: leasing and management of salary sacrifice cars in the United Kingdom The Authority’s group salary sacrifice car scheme is designed to offer an employee benefit to all employees eligible, currently circa 10,000 with additional recruitment expected to reach 15,000 during the term of the contract. The scheme is open to all eligible employees with no restrictions to vehicle type. Lot 3: Leasing and management of vans under 3.5 tons including pickups in the United Kingdom The Authority operate commercial vans under 3.5 tons with varying levels of specifications. Examples include: • Mercedes Benz Unimog U4023 Extreme Off Road 9.8t 4x4, • Ford E-transit 425 L3 Rwd 135kw 68kwh H3 Trend Van Auto, • Mercedes Benz Sprinter 314cdi long diesel 3.5t blue efficiency chassis cab. The Authority may require specifications to be fitted to vehicles on factory order. Specifications include but are not limited to: • Nearside loading door (panel vans), • Speed limiter, • Driver and passenger airbag. The Authority may require specification to be fitted to vehicles by the Authority’s nominated suppliers. Specifications include but are not limited to: • Vision alert LED amber beacons N/S/F & O/S/R or centre on c/cab (permanent live feed), • Additional battery and split charge system for ancillary equipment, • Wheel nut markers. The Authority operate HGV’s under a Restricted Operators Licence across several national Operating Centres. The successful Contractors responsibilities include but are not limited to: • Management of Operators Licence regulatory and legislative requirements, • Working alongside the Authorities Operators license holder in all aspects of license management, • Attend and support with training and legislative changes as required, • Remaining current and competent in the support of this certification. Lot 4: Leasing and management of vans 3.5 tons and over including HGVs in the United Kingdom The Authority operate commercial vans under 3.5 tons with varying levels of specifications. Examples include: • Mercedes Benz Unimog U4023 Extreme Off Road 9.8t 4x4, • Ford E-transit 425 L3 Rwd 135kw 68kwh H3 Trend Van Auto, • Mercedes Benz Sprinter 314cdi long diesel 3.5t blue efficiency chassis cab. The Authority may require specifications to be fitted to vehicles on factory order. Specifications include but are not limited to: • Nearside loading door (panel vans), • Speed limiter, • Driver and passenger airbag. The Authority may require specification to be fitted to vehicles by the Authority’s nominated suppliers. Specifications include but are not limited to: • Vision alert LED amber beacons N/S/F & O/S/R or centre on c/cab (permanent live feed), • Additional battery and split charge system for ancillary equipment, • Wheel nut markers. The Authority operate HGV’s under a Restricted Operators Licence across several national Operating Centres. The successful Contractors responsibilities include but are not limited to: • Management of Operators Licence regulatory and legislative requirements, • Working alongside the Authorities Operators license holder in all aspects of license management, • Attend and support with training and legislative changes as required, • Remaining current and competent in the support of this certification. Lot 5: Leasing and management of company cars and commercial vehicles in the Republic of Ireland The Authority’s group company car scheme is designed to offer a contractual benefit of a car for business use for employees, with the additional benefit of private use for which benefit in kind tax is paid by the employee. Whilst not yet launched, it is expected to be a minimum of 100 cars and is required to align as closely as possible to that of the UK scheme with any difference clearly identified and justified. The scheme should operate with choice options for hatchback, estate, SUV and AWD. An offer of full EV (BEV) and hybrid (PHEV) is required for each car type. The Personal Use Contribution for operational brands is to be fixed depending on category car. Lot 6: Leasing and management of company cars and commercial vehicles in mainland Europe The Authority has recently expanded into mainland Europe and are operating across multiple countries including: • France, • Spain, • Germany, • Italy, • Greece. The Authority is seeking a Contractor that can operate across these countries and the wider mainland Europe, delivering both cars and commercial vehicles. The anticipated initial quantity of vehicles required is fifty (50) however the projected requirements are currently unknown. The requirements are expected to increase over the period of the contract. The Authority require invoices to be provided in local currency. Lot 7: Hire of Cars for Business Travel The Authority has a requirement for a Contractor to provide vehicle hire services via our travel portal. The current travel portal provider is Agiito, and the successful Contractor is required to integrate with their travel portal. The Authority requires vehicle hire services throughout the UK and ROI including the Highlands and Islands of Scotland. The Authority requires vehicle hire services in mainland Europe including but not limited to Spain, France, Italy & Greece. The Authority requires a cap charge for mainland Europe and ROI. The Authority require the successful Contractor to provide CDW insurance for hires in mainland Europe. The Authority from time to time requires vehicle hire services in Boston, Unites States of America (USA). Lot 8: Hire of Cars in Lieu of Company Cars (Medium to Long Term) The Authority is seeking a Contractor(s) for the provision of car hire in the UK, ROI and mainland Europe. The Authority is seeking proposals to provide optionality in its medium to long time car hire contract arrangements. Lot 9: Hire of Non-specialist Commercial Vehicles The Authority is seeking a Contractor(s) for the provision of non-specialist hire in the UK, ROI and mainland Europe. The Authority is seeking proposals to provide optionality in its non-specialist commercial vehicle hire contract arrangements. Lot 10: Telematics and Cameras: Hardware and Services The Authority is seeking proposals to provide optionality in its supply and management of telematics contract arrangements. Lot 11: Maintenance, Repair and Accident Management and Recovery Services The Authority is seeking proposals to provide optionality in its supply of accident management arrangements.