Architectural, construction, engineering and inspection services

Description

EirGrid requires the services of multiple specialist consultants to assist it with the development of the Irish Electricity Transmission System Assets. EirGrid intends to establish a Framework for the provision of these services using the following Lots: — Lot 1: Advice on Project Feasibility. — Lot 2: Project Consultant. — Lot 3: Landowner Engagement. — Lot 4: Client Engineering - Technical Authority and Maintenance of the Transmission Assets. — Lot 5: Managed Services - Project Management and Engineering. Lot 1: Advice on Project Feasibility. The provision of services for Lot 1 will support the activities carried out by EirGrid as described in the following paragraphs. Services required for project feasibility include: — project management including cost, programme and progress reporting, — pre-feasibility and feasibility studies for particular technical solutions, — cost estimations of technical solutions, — programme delivery including estimated planning application periods and construction periods, — assessment of environmental sensitivities relating to the project based on preferred route options/corridors or preferred site selection, — assessment of social impact based on the preferred route options/corridors or preferred site selection, — risk assessments and viability of line or cable routing options, — other studies necessary to confirm the feasibility of a line or cable route, — provide project review and feedback, — provide a complete project close-out file, on completion of the project, — provide advice on the appropriate standards policies and specifications utilized for each Transmission Asset technology such as one or more of the following areas: — — high voltage overhead lines, — — high voltage AC cables, — — reactive support devices, — — switchgear, — — transformers, — — control and protection, — — telecommunications, — — earthing, — associated civil, structural and mechanical engineering, — candidates will be required to carry out assessments and advise EirGrid on new technologies for particular technical solutions, — carry out the duties of PSDP as described in the Safety, Health & Welfare at Work (Construction) Regulations 2013, — ensure that any design or specification prepared for a specific project takes account of the General Principles of Prevention provided at Schedule 1 to the Safety, Health & Welfare at Work Act 2005, — provide to EirGrid the Health & Safety File for the project in a format and number specified, The services provided by the Successful Tenderer will be expected to be fully in accordance with EirGrid’s new Framework for Grid Development in the management and development of projects, and the associated internal processes and methodologies that are currently being prepared with regard to same. Please refer to EirGrid’s ‘Have Your Say’ document publicly available at: — www.eirgridgroup.com Lot 2: Project Consultant The Candidate’s delivery of services for Lot 2 will support the activities carried out by EirGrid as described in the following paragraphs. Services to be provided by the Successful Tenderer include: — project management, — cost reporting, — programme development and control, — provide advice on, and implementation of, the EirGrid planning and consent strategy, — preparation and management of the planning application process through to the conclusion of the Planning Authority’s decision (requests for additional information/oral hearing/other related activities.), — undertake studies for the Environmental Impact Assessment (EIA) process including Appropriate Assessment (AA), Environment Impact Statement (EIS) or Environmental Impact Report, Natura Impact Assessment as required, — preparation of an AA report, EIS/Environmental Impact Report/Planning & environmental consideration report and Natura Impact Assessment as required, — preparation and management of a social impact assessment process including the production of a social impact assessment report, — provide support and assistance on stakeholder consultation as instructed by EirGrid, — provide advice on the site and route selection, — preparation of outline design and functional specifications including high voltage electrical engineering and any relevant civil/structural/mechanical engineering, — preparation and management of land acquisition, — landowner engagement activities following the identification of the preferred route/site up to conclusion of the Planning Authority’s decision, for example; prepare and issue individual landowner packs, complete an interview form with each landowner, carry out technical and environmental walkover survey of the route/site and discuss the survey with each landowner, further correspondence and meetings with landowners as required, other related activities, — provide project review and feedback, — provide a complete project closeout file on completion of the project. — provide advice on the appropriate standards, policies, and specifications utilized for each Transmission Asset technology in one or more of the following areas: — — high voltage overhead lines, — — high voltage AC cables, — — reactive support devices, — — switchgear, — — transformers, — — control and protection, — — telecommunications, — — earthing. — carry out assessments and advise EirGrid on new technologies for particular technical solutions, — carry out the duties of PSDP as described in the Safety, Health & Welfare at Work (Construction) Regulations 2013, — ensure that any design or specification prepared for a specific project takes account of the General Principles of Prevention provided at Schedule 1 to the Safety, Health & Welfare at Work Act 2005, — provide to EirGrid the Health & Safety File for the project in a format and number specified, The services provided by the Project Consultant will be expected to be fully in accordance with EirGrid’s new Framework for Grid Development in the management and development of projects, and the associated internal processes and methodologies that are currently being prepared with regard to same. Lot 3: Landowner Engagement. The successful Tenderer’s delivery of services for Lot 3 will support the activities carried out by EirGrid as described below. Services to be provided to fulfill this function include but are not limited to the following: • Project management including cost, programme and quality; • Review landowner engagement documentation from previous stages of the project as required, and engage with landowners accordingly; • carry out landowner identification; • produce maps, drawings and schedules as required; • prepare and issue individual landowner packs which include information such as letters, maps, policy and project briefing documents; • Advise on landowner engagement strategy; • Act as EirGrid’s representative with landowners to build positive working relationship built on mutual trust and respect to deliver projects in a timely fashion; • Meet landowners to inform, listen, consult, take feedback in relation to project proposals and report back to them as required to address any issues raised; • Report and communicate landowner’s concerns and comments to EirGrid; • Complete land-interest and pre-entry interviews and questionnaires; • Agree access arrangements for construction; • Inform landowners in relation to their entitlements and compensation and agree compensation as required; • Liaise with landowner representatives, department of agriculture, Forest service, or other interested parties as required; • Manage the landowner relationship through any further correspondence and meetings with landowners as required up to completion of the project; • Maintain and operate a landowner database, keep records of all landowner dealings, meetings and correspondences, to best quality management practice; • Ensure the security and confidentiality of all landowner and project data; • Provide solutions to the project team for issues and problems arising; • Provide regular reports in relation to progress with landowners, cost, quality and programme; • Provide project review and feedback; • Work with the wider project delivery team as required – such as other consultants, ESBN, other contractors; • Maintain an issues log; • Prepare and maintain a risk register; • Provide a complete project close out file on completion of the project. LOT 4: CLIENT ENGINEERING, TECHNICAL AUTHORITY AND MAINTENANCE OF THE TRANSMISSION ASSETS. The Candidate’s delivery of services for Lot 4 will support the activities carried out by EirGrid as described in the following. Act as Client Engineer on Development Projects. Services to be provided to fulfil this function include but are not limited to the following: • Review and assessment of detailed design for compliance with outline design and functional specification, including assessment of proposed amendments / variations as submitted by the constructor on contestable and non-contestable projects; • Review and assessment of High Voltage equipment procurement specifications submitted by customers via technical schedules and input to into term contracts; • Development of commissioning and energisation instructions and review of as built documentation; • Construction inspection and site visits for compliance with specification and approved design, including final acceptance of new plant as fit for purpose; • Completion of design review and construction monitoring checklists and input into stage gate review process to provide assessment of compliance of design and construction to relevant standards; • Provide responses to technical design authority on complex client engineer queries; • Provide input into or produce aspects of contestable specification packs (schematics, interlocking etc.), review of SLDs, substation layout drawings and provide expertise on HV cables, stations and Overhead lines for Customer projects; • Complete Suitability Assessment reports for extending, maintaining or reinforcing existing stations. This would typically include site visits and desktop analysis of existing stations. New technology suitability assessments are also included for all transmission plant i.e. substations, underground cables or overhead lines; • Provide technical subject matter expertise and recommendations into development of new transmission polices, technologies, processes, innovations and standards and revision of existing functional specifications, policies and standards; • Provide review and assessment of existing transmission assets on requirements for existing and future asset management and maintenance and the provision of reports as required following site visits; • Quality Assurance of transmission maintenance activities as and when required. This would involve site inspection visits of maintenance work and reporting following inspections; • Provision of subject matter expertise on asset management, engineering and maintenance (e.g. fault investigations) on the transmission system as required. LOT 5: MANAGED SERVICES (PROJECT MANAGEMENT & ENGINEERING). The Candidate’s delivery of Lot 5, Managed Services will support the activities carried out by EirGrid through provision of suitably qualified and experienced resources to EirGrid as required to meet EirGrid’s business needs. The location will depend on the particular business need however it is envisaged that this work will be based in EirGrid’s offices in Dublin, desk and IT equipment shall be provided. The role may involve some travelling to sites throughout Ireland. The expert areas where a managed service may be required include the following: Project Management. Services to be provided to fulfil this function include but are not limited to the following: • Primarily responsible for managing a range of technical engineering projects. Projects include both the redevelopment of existing high voltage assets (substations, overhead lines and underground cables) and the development of new high voltage projects through the planning and consent process and during construction; • Producing high quality internal written reports, papers and presentations to strict deadlines in order to achieve internal project approvals; • Taking ownership of project delivery from pre-Capital Approval (project initiation) through to energisation and completion (project close). Assist in determining project objectives, project charter and scope; • Managing stakeholder interface including progress meetings, reporting, relationship management, stakeholder and landowner engagement coordination and general communication; • Using established project management techniques, coordinating a wide range of activities and inputs from other professionals including technical & engineering, environmental management, communications, public & stakeholder relations, vendor management, finance and procurement. Considered judgement based on analytical thought required. Problems may require an innovative approach; • Manage, review and coordinate the work of external consultants for projects. Engineering. Services to be provided to fulfil this function include but are not limited to the provision of electrical, civil and mechanical engineering expertise in relation to the following: • Provision of engineering expertise to support a range of technical engineering projects. Projects include both the redevelopment of existing high voltage assets (substations, overhead lines and underground cables) and the development of new high voltage projects through feasibility and design, and the planning and consent process and during construction.; • Review of functional design specifications including assessment of proposed amendments / variations as submitted by the constructor on contestable and non-contestable projects; • Construction inspection and site visits for compliance with specification and approved design, including final acceptance of new plant as fit for purpose and to review on-going transmission maintenance activities; • Responding to day-to-day equipment plant issues and coordinating with ESB Networks to manage discovered work and actions following transmission system faults including investigations; • Development and management of transmission system maintenance plans, policies and standards; • Reporting as required on all projects within area of responsibility; • Capable of supporting the team in representing company policy to external parties and stakeholders; • Provide subject matter expertise on specific issues arising. For the avoidance of doubt it is expected that the tenderer will provide both Project Management and Engineering managed services, rather than providing only one of these services.