Construction materials

Description

Efficiency East Midlands Ltd (EEM) is a not for profit consortium which establishes and manages a range of framework and DPS agreements. Our membership has now grown to over 200 public sector organisations including Housing Associations and ALMO's, Local Authorities, NHS trusts, Education Providers, Blue Light Services, Government Agencies and Charities. EEM have also established a formal collaboration with 3 like-minded procurement consortia. EEM has procured and entered into framework agreements with multiple merchants for the supply and distribution of a broad range of construction related materials required to maintain and construct domestic housing, public and commercial properties and other buildings that are the responsibility of EEM and the other consortia to repair, renew, refurbish or maintain. The framework agreements tendered are as follows: Lot 1: Trade Specific Supplies, this lot has 4 trade sub-lots as described in this notice at II.2.4); Lot 2: Managed Solutions. Efficiency East Midlands (EEM) have conducted this tender exercise on behalf of our membership and the membership of Westworks, South East Consortium and Advantage South West and the other authorised users of the framework agreement to establish a set of trade specific materials supply agreements. Merchants appointed to Lot 1 will support members through the supply and distribution of materials which fall in to one of the following sub-lot categories: • Sub-lot 1 — Electrical materials, • Sub-lot 2 — Plumbing and heating materials, • Sub-lot 3 — Joinery materials, • Sub-lot 4 — General building materials. Up to 8 merchants will be appointed to each of the specific sub-lots. This lot (and Sub-lots) will be used by Members of EEM and the other consortia referred to in this contract notice and other authorised users of the framework agreement looking to appoint trade specific merchants to meet all their materials requirements. Following an initial review of requirements EEM will determine the most appropriate sub-lot and advise the Member accordingly. Each call off contract set up under this lot will be for Materials within a specific sub-lot and will likely involve a traditional service delivery of over the counter collections and deliveries. Additional services maybe be provided by the successful Merchants to enhance this traditional service and options my include but are not limited to van stock management, preparation of pre-picked 'kits', out of hours supply and simple electronic ordering/invoicing systems. The core area of work for most Members is within repairs and maintenance within the public housing sector, but not exclusively so (see above at II.1.4) and many employ their own operatives with support from external contractors. It is essential that all operatives have easy access to materials as locally as possible to complete all the required repairs and maintenance to properties. These materials need to be available at the right time to provide an efficiency of time for operatives and a first-time fix. It is vital for our Members that the supply chain is capable of supplying materials at competitive rates but also deliver the required service level requirements to enable them to meet their own objectives and commitments. The key features valued by our contracting authorities are: — sufficient coverage in their area to support a mobile workforce, — next day delivery to either a stores facility, site or individual property, — trade counter to facilitate collections, — guaranteed stock holding against an agreed core list, — dedicated Account Manager, — reporting data to assist with continuous improvement and review of products, — management and transparency of pricing. There is clear evidence to show that public bodies are paying a wide range of prices for the same commodities, EEM's objective is to assist the public sector in maximising the significant buying power that exists across construction materials. With this is mind EEM is looking to create a framework that provides all public sector bodies the same price regardless of size and location. By collaborating across the membership of EEM and the membership of the other consortia referred to in this contract notice and other authorised users of the framework agreement, we expect to receive the best possible price for materials. With this is mind all merchants will be required to work to the objective of ‘One price for the Public Sector’ Under this Lot EEM will provide Members of EEM and of the other consortia referred to in this contract notice and of other authorised users of the framework agreement with a managed price book with all Suppliers being required to provide the same price for every Member regardless of size and location. The call-off contracts to be awarded pursuant to the framework will typically be up to 5 years in length, meaning that call off contracts will likely run beyond the expiry date of the 4 year framework for a period of up to 5 years. Efficiency East Midlands (EEM) have conducted this tender exercise on behalf of our membership and the membership of Westworks, South East Consortium and Advantage South West and the other authorised users of the framework agreement to establish a framework for the supply and distribution of a broad range of materials. Merchants appointed to Lot 2 will support Members through the supply and distribution of materials through a fully managed Solution or 'One Stop Shop' type arrangement. It is envisaged that this lot will be used by Members of EEM and the other consortia referred to in this contract notice and other authorised users of the framework agreement who are looking to partner with a merchant that can provide a full range of materials across multiple Trades either directly or in collaboration with third parties. The administration of all supply arrangements will be undertaken by the merchant so that the Member directs all payment for materials to the merchant. Up to 8 merchants will be appointed to this lot. This lot will encompass the traditional requirements for over the counter collections, deliveries and van stock management but will also involve a range of enhanced options which will provide Members with the most efficient, cost effective and tailor made solution to meet their requirements. Additional services may be provided by the successful merchants to enhance this and options my include but are not limited to preparation of pre-picked 'kits', out of hours supply, full IT integration, consignment stocks and where required dedicated stores facilities. The core area of work for most Members is within repairs and maintenance within the public housing sector, but not exclusively so (see above at II.1.4) and many employ their own operatives with support from external contractors. It is essential that all operatives have easy access to materials as locally as possible to complete all the required repairs and maintenance to properties. These materials need to be available at the right time to provide an efficiency of time for operatives and a first-time fix. It is vital for our Members that the supply chain is capable of supplying materials at competitive rates but also deliver the required service level requirements to enable them to meet their own objectives and commitments. The key features valued by our contracting authorities are: — sufficient coverage in their area to support a mobile workforce, — next day delivery to either a stores facility, site or individual property, — trade counter to facilitate collections, — guaranteed stock holding against an agreed core list, — dedicated account manager, — reporting data to assist with continuous improvement and review of products, — management and transparency of pricing. There is clear evidence to show that public bodies are paying a wide range of prices for the same commodities, EEM's objective is to assist the public sector in maximising the significant buying power that exists across construction materials. With this is mind EEM is looking to create a framework that provides all public sector bodies the same price regardless of size and location. By collaborating across the membership of EEM and the membership of the other consortia referred to in this contract notice and other authorised users of the framework agreement, we expect to receive the best possible price for materials .With this is mind all Merchants will be required to work to the objective of ‘One price for the Public Sector’ Under this Lot EEM will provide Members with a managed price book with all Merchants being required to provide the same price for every Member regardless of size and location. The call-off contracts to be awarded pursuant to the framework will typically be up to 10 years in length, meaning that call off contracts will likely run beyond the expiry date of the 4 year framework for a period of up to 10 years.