Scheduling and productivity software package

Description

Aarhus University is structured in 4 main faculties including institutes, schools, centres and departments with totally 42 500 students and 12 500 employees including part time employees and a turnover of DKK 6 300 000 000. AU has around 250 different study programmes spread out across the 4 faculties. As part of the consolidation strategy on the most business critical systems, it is very important for AU to stabilize and realize the business requirements and processes for a common planning system to execute the planning of courses and examination. The goal in the implementation is to prioritize a strong focus on quality, usability and end-user satisfaction by keeping the solution simple and intuitive. The solution shall meet the aim of consistency of the core work processes, general common overview, re-usability of data, smooth data exchange between the administration and the teaching environment, process optimization and availability of personalized information and notifications. Aarhus University's (AU) ambition is to be a globally-oriented university with a commitment to excellence in research and education and a strong engagement in the development of society. AU is structured in 4 main faculties including institutes, schools, centres and departments with totally 42 500 students and 12 500 employees including part time employees and a turnover of 6 300 000 000. AU has around 250 different study programmes spread out across the 4 faculties. As part of the consolidation strategy on the most business critical systems, it is very important for AU to stabilize and realize the business requirements and processes for a common planning system to execute the planning of education and examination. The goal in the implementation is to prioritize a strong focus on quality, usability and end-user satisfaction by keeping it simple and intuitive. The solution shall meet the aim of consistency of the core work processes, general common overview, reusability of data, smooth data exchange between the administration and the teaching environment, process optimization and availability of personalized information and notifications. Target and key success factors. The attractive solution for AU shall basically include functionality to support the following goals: — increase of user satisfaction for teacher, student and the administrative staff, — a more personalized login and look and feel so the user easily can find and access the significant and individual information and notifications, — increased self-management through overview of free facilities and the possibility of booking necessary facilities with controlled rights, — optimization of the administrative staff member’s workflow and processes by improving consistency and validation according to conflicts in the planning work, — delivering possibilities for more automatic control on recurrent activities in the academic life cycle, — ensuring more transparency in the use of rooms for education and examination activities enabling a continuous optimization of the planning. Key success criteria for the solution: — user satisfaction for all end users, — creating a framework for facility optimization and increased auto planning, reporting and statistic, — easier and quicker availability, self-service and reliability of updated information at the individual level, — contribution to simple and healthy principles for architecture, development and maintenance of the total solution. AU wish to offer a contract to the Tenderer with the best bid primarily based on highly configurable standard functionality that will support the requirements to the solution the best. This Tender comprises a contract, which contains elements of both a public contract as a framework agreement, as the contract comprises both Supplier's duty to supply the above specified services on the establishment and operation of the planning solution, and it will contain an element of a framework agreement in connection with the university's opportunities for during the contract period to order any related consultancy services, alterations and further development of the system as specified in the contract.