FM1826 Wiltshire Council Partnering Maintenance Contracts

Description

Wiltshire Council are looking to engage contractors/suppliers on a 5 year contract with an optional extension period of up to a further 5 years, to deliver a full range of building maintenance activities across the Council's property estate from 01 October 2024. This procurement will be divided into 6 Lots, with 1 contractor awarded to each Lot. Contractors may bid for one, multiple or all lots. The Strategic Asset Maintenance and Facilities Management (SAM&FM) Service is responsible for the maintenance of this property estate. The SAM&FM service provides facility management from the 3 hub office buildings, and are responsible for reactive and planned preventative maintenance, building compliance, utilities management and energy efficiency across the portfolio. To manage this diverse property portfolio, the client has identified a number of core contracts, which, taken together, will be used to deliver the full range of building maintenance activities. Combined, these contracts will ensure that the councils property portfolio remains safe, compliant, and fit for purpose and are designed to include for cyclical maintenance, capital repair of buildings, repair and replacement of systems and minor refurbishments. The council envisions a collaborative partnership with the service provider to accomplish a comprehensive set of long- range objectives during the lifetime to the contract. These include… I. Ensure the timely repair of the Councils property and buildings II. Raise the level of compliance assurance within the property portfolio III. Standardise cyclical maintenance activity and integrate with SFG20 IV. Raise the standard of maintenance of the property portfolio and introduce a rolling five year planned maintenance programme covering each part of the property portfolio V. Increase standardisation of building elements, equipment and systems across the property portfolio VI. Improve the resilience of key sites in the property portfolio Lot 1: Fabric and General Building Maintenance Lot 1 - Fabric Reactive Service orders will be issued by the Client to include general building works of all types, internal and/or external to buildings. This will include a variety of building fabric works at the affected property. The Service includes… • Externals and building fabric repairs and maintenance • Gutters, fascia, downpipes, roofs, render, brick, stone, cladding, windows, doors • Internal building repairs • Vandal damage, water damage, repairs to doors, windows, replacement flooring, kitchen and toilet area repairs, redecorations, minor alterations • Selective interventions throughout an existing building • Small internal building refurbishments and alterations • New and refurbished kitchens, toilet areas, shower rooms and cloak rooms • Fire protection works (doors, ceiling voids, escape doors) • Refurbishments (new ceilings, lighting, partitions, wall openings, flooring, fixtures, doors, sinks) • Swimming pool flooring and surround repairs • Flood and fire damage repairs • Disabled access upgrades – ramps, handrails, doors • Small extensions Lot 2: Mechanical and Electrical Services Lot 2 - Technical and Electrical Service orders will be issued by the Client to a full range of mechanical and electrical works at the affected property. Service orders will include reactive, servicing and cyclical maintenance and remedials from service. There may also be excavation and reinstatement and/or asbestos management activities in connection with the works. Mechanical and electrical works will consist of Electrical • Lighting & Emergency lighting improvements • Internal and external lighting • Controls and control systems • New lighting installations • Distribution systems • Main/submain panels & boards • Rewiring submains & subcircuits • Earthing Systems • Other systems in conjunction with Electrical installations such as: o Data system modifications/additions/installations o Security & Access o Fire precautions/alarm modifications/additions/installations o Renewable technologies and Energy management systems, controls o Lightning protection system installation or alteration Mechanical • Boiler, gas fired water heater or calorifier replacements • Pipework modifications or smaller scale replacement (domestic water & heating) • Associated elements including controls, thermal insulation, asbestos management, building penetrations and making good, boxing of pipes, minor decorations and making good • Excavations and reinstatement etc. for external services installation • Ventilation works to spaces for catering areas, general occupied spaces and changing/shower rooms • Installation or replacement of air conditioning or comfort cooling systems • Plant replacement schemes; boilers, chillers and their associated equipment • Pipework infrastructure replacement • External pipework infrastructure replacement • Automatic controls renewal or reconfigurations • Programmes comprising work on multiple sites Lot 3: Water Hygiene Management Services Lot 3 Water Hygiene Monitoring services to include for but not limited to. Water Risk Assessments Written Schemes System Schematics in CAD (PDF) Temperature Monitoring of Hot and Cold Sentinel Outlets, Hot and Cold Representative Outlets, Calorifiers, TMV, Instantaneous Hot Water Boilers, Unvented Water Systems and Circulating System Return Legs. Bacterial Sampling (including Bore Holes) Legionella Sampling (including 3 monthly Vehicle Wash Sampling) CWS Sampling Chemical Dosing Descaling of spray outlets and shower heads. Swimming Pools CWS Tank inspections and cleaning Lot 4: Fire and Security Lot 4 - Fire and Safety Fire services to include for but not limited to. Fire Detection & Alarm + High Sensitivity Smoke Detection (HSSD) Systems Fire Suppression – Extinguishers, Fire Blankets, Suppression Systems and Sprinkler Systems Smoke Control Systems Hose Reels Fire Shutters/Dampers Dry/Wet Risers Kitchen Hood Fire Suppression Evacuation Alert Systems/Voice Alarm Systems Heat/Smoke Alarms Monitoring Services Security Services to include for but not limited to Access Control Systems Intruder Alarm Systems CCTV Systems Panic Alarms Intercom Systems – Voice and Video Hearing Induction Loops Locksmith Services Fence Topping Systems Perimeter Monitoring Systems/Fence Mounted Sensing Cable Monitoring Services High Security Doors Lot 5: Asbestos Management Services Lot 5 - Asbestos Management Asbestos Monitoring services to include for but not limited to. Asbestos Management Plan and periodic review Asbestos Register and periodic review ACM Sampling Air Quality Sampling R&D Surveys Lot 6: Drainage Services Lot 6 - Drainage Drainage services to include for but not limited to. Surface Water Drainage Main Drains and Waste Runs Sewage Treatment Packaged Systems Aeration and Oxidation Ditch Systems Settlement Tanks Separator/Interceptor Systems Submersible and Surface Pump Stations Reed Beds Water Harvesting Systems CCTV Surveys Tanker Services