Shared bike rental and associated micromobility schemes Framework Agreement - Solent Region

Description

Portsmouth City Council ('the council') on behalf of Solent Transport, has established a multi-supplier, multi-Lot Framework Agreement for the provision of shared bike rental schemes in the Solent Transport area. The award of the framework agreement is 1st July 2022 for a 4 year period. The Framework Agreement is made up of 2 Lots; • Lot 1 - Central Southern England - Consisting of 4 suppliers • Lot 2 - Isle of Wight - Consisting of 2 suppliers Bike share rental schemes are planned for Portsmouth, Southampton and the Isle of Wight. Contracts for delivery of these schemes have been awarded in parallel with the establishment of the framework. The highest ranked tenderer on Lot 1, Beryl, was awarded separate contracts by Portsmouth and Southampton City Councils. The highest ranked tenderer on Lot 2, Beryl, was awarded a contract by Isle of Wight Council. Solent Transport is a partnership of the four Local Transport Authorities in the Solent Region (the council, Southampton City Council, Hampshire County Council and Isle of Wight Council). Solent Transport successfully bid for funding from the Department for Transport to establish a Future Transport Zone (FTZ). The FTZ bid included £2million that could be allocated to launch bike share schemes. This funding is forecast to be split as follows: • Portsmouth and Southampton: £1.6 million - £1.8million • Isle of Wight: £200,000 - £400,000 The scope of this framework includes, but is not limited to: • Complete shared bike rental scheme services, supplies and any necessary works required during installation. This includes for all types of bike, including but not limited to manual, electric, cargo, adapted bikes and tricycles. • Shared e-scooter rental scheme services, supplies and any necessary works required during installation. • Any additional shared rental micro mobility services, for example e-mopeds, that are offered by appointed framework suppliers at award and/or over the duration of the framework agreement. • Bike and associated micro-mobility pool schemes. The maximum value of the framework is estimated to be £200million. This is a potential maximum total consideration that includes all potential turnover generated by the suppliers. It allows sufficient capacity in the event that further schemes are launched via the agreement and allows for all potential extension and variation options to be taken up. Further information is included under Section VI.3. The council established the framework agreement in accordance with the Open Procedure as defined within the Public Contracts Regulations (2015). Lot 1: Lot 1 - Central Southern England The council, on behalf of Solent Transport, sought responses from tenderers who could provide turnkey shared bike rental schemes. The aim of Solent Transport's bike share schemes are to: • Encourage more people to cycle by improving access to bikes • Provide an alternative to short distance car travel • Promote multimodal travel • Encourage more people to get their own bike/e-bike after trying one via the share scheme Therefore, tenderers were required to provide: • A fleet of bikes and/or e-bikes to be part of a shared rental scheme for use by the public • A suitable, secure parking solution to ensure the city streetscape can remain clutter-free. • A solution that enables users to hire bikes, including payment as well as the ability to integrate into Solent Transport's Mobility as a Service platform. • Strategies and technology to combat vandalism and theft measures, inappropriate use and parking etc. • Servicing, maintenance and re-distribution of bikes to ensure the fleet is kept in safe working order and are available for users when and where they are needed. • Implementation and installation of the scheme as well as removal of the scheme at the end of the contract. • Launch and ongoing marketing services to promote the scheme and to assist Solent Transport encourage modal shift. • Management of the scheme including provision of customer support etc. • Data in respect of the usage of the scheme via data sharing between the relevant local authorities and Solent Transport. • Maintain a standard of service throughout the contract period that is in accordance with the agreed Key Performance Indicators and Service Level Agreements. A full specification was provided within the tender document set. Suppliers appointed onto Lot 1 of the framework in ranked order are: - Smidsy Limited (T/A Beryl) - Tier Operations Limited - Voi Technology UK Ltd - Hourbike with Smoove The highest ranked tenderer of this Lot, Beryl, was offered separate contracts by Portsmouth and Southampton City Councils to establish bike share schemes in the corresponding cities. Additional information: Contracting authorities will have the following call-off mechanisms available to them from this framework: • Direct award on a ranked basis - call-off contracts may be awarded to the highest ranked supplier. Where the highest ranked does not have the capacity to accept the award or where performance issues have resulted in legal sanctions, or suspension from the framework, the contracting authority may approach the second ranked supplier and so forth. Given Solent Transport's current aim to establish a region wide bike share scheme, it is envisaged that the direct award mechanism will be the most heavily used, particularly where additional schemes go live in the Solent Region. • Mini-competition - in the event that a contracting authority seeks to test the market, they may run a mini-competition between all suppliers on the relevant Lot. Mini-competitions will set their own quality and cost weightings in accordance with their individual requirements. Lot 2: Lot 2 - The Isle of Wight The council, on behalf of Solent Transport, sought responses from tenderers who could provide turnkey share bike rental schemes. The aim of Solent Transport's bike share schemes are to: • Encourage more people to cycle by improving access to bikes • Provide an alternative to short distance car travel • Promote multimodal travel • Encourage more people to get their own bike/e-bike after trying one via the share scheme Therefore, tenderers were required to provide: • A fleet of bikes and e-bikes to be part of a shared rental scheme for use by the public • A suitable, secure parking solution to ensure the city streetscape can remain clutter-free. • A solution that enables users to hire bikes, including payment as well as the ability to integrate into Solent Transport's Mobility as a Service platform. • Strategies and technology to combat vandalism and theft measures, inappropriate use and parking etc. • Servicing, maintenance and re-distribution of bikes to ensure the fleet is kept in safe working order and are available for users when and where they are needed. • Implementation and installation of the scheme as well as removal of the scheme at the end of the contract. • Launch and ongoing marketing services to promote the scheme and to assist Solent Transport encourage modal shift. • Management of the scheme including provision of customer support etc. • Data in respect of the usage of the scheme via data sharing between the relevant local authorities and Solent Transport. • Maintain a standard of service throughout the contract period that is in accordance with the agreed Key Performance Indicators and Service Level Agreements A full specification was provided within the tender document set. Suppliers appointed onto Lot 2 of the framework in ranked order are: - Smidsy Limited (T/A Beryl) - Hourbike with Smoove The highest ranked tenderer of this Lot, Beryl, was offered a contract by Isle of Wight Council to establish a bike share scheme. Additional information: Contracting authorities will have the following call-off mechanisms available to them: • Direct award on a ranked basis - call-off contracts may be awarded to the highest ranked supplier. Where the highest ranked does not have the capacity to accept the award or where performance issues have resulted in legal sanctions, or suspension from the framework, the contracting authority may approach the second ranked supplier and so forth. Given Solent Transport's current aim to establish a region wide bike share scheme, it is envisaged that the direct award mechanism will be the most heavily used, particularly where additional schemes go live in the Solent Region. • Mini-competition - in the event that a contracting authority seeks to test the market, they may run a mini-competition between all suppliers on the relevant Lot. Mini-competitions will set their own quality and cost weightings in accordance with their individual requirements.