Building work to St Barnabas Church, Darby Green Blackwater

Description

St Barnabas Church ("Client") is already used by the wider community as a "hub", a place for groups to meet and residents access community services. This building work is funded by a grant from Hart District Council as part of the UK Shared Prosperity Fund. The building work will a) Improve accessibility to the building - By building a new entrance ramp and front entrance and improving emergency exits we will provide a more easily accessible building for those in wheelchairs, with pushchairs, and those with mobility limitations. b) Extend and refit the kitchen- By removing internal walls, increasing the size of serving hatches and refitting the kitchen we will provide a space for a wider range of community activities to take place. This will include serving hot food on the days Hart Foodbank and Community Larder operates, acting as a warm hub in the winter, holding healthy food classes and providing food as a community café. c) Improve the entrance area and café space - The use of the existing café space is limited by its size, and the existing lobby area is small with no reception area to welcome visitors. By replacing the existing room divide between the café and lobby with fold-back doors, and opening-up the existing office space there will be a more flexible community space. This will enable a larger café area or allow an area to be shut off for smaller meetings, and a more open welcoming space when entering the building. Opening this space up will also make the building more appropriate for the planned youth activities. d) Soundproof the main hall area - Improving the current room divide with a more effective soundproofing system will effectively double the amount of large hall space available for community group use during the week. The funding for the building work is being provided by Hart District Council as part of the UK Shared Prosperity Fund (UKSPF).The funding requires all work to be completed by 31st December 2024. An additional consideration for the timetable of work is that the building is already used by a variety of groups throughout the week. This includes a pre-school that meets Monday to Friday during term time. As such we are keen that the actual building work takes place between Thursday 25th July 2024 and Friday 30th August. Any building work that is undertaken outside of these dates would need to be able to accommodate the pre-school operating on part of the site. The quote should include the cost of all materials, labour, equipment hire, contractors, project management, professional advice relating to the construction and any other factor that is needed to be taken into account to successfully complete the building project. The quote should include the cost of all fixtures and fittings including new kitchen units. Additional information: 2.1 All quotation response documents must be returned to the email address stated on page 1 by no later than the quotation return date also stated on page 1. Quotations received after this time will only be accepted in exceptional circumstances and at the Client's discretion. 2.2 If there appears to be an error or omission in a quotation the Client shall invite the Bidder to confirm the submitted price, including errors/omissions, or amend the submitted price to correct these errors/omissions. All amendments or confirmation of quotation must be confirmed in writing by the Bidder. 2.3 If the Client considers a query may have a material effect on quotation responses, all suppliers will be notified without delay via email. 2.4 The Client reserves the right to disregard any quotation where: a) in the opinion of the Client, there is sufficient doubt as to the Bidder's ability to perform the contract for the submitted price; or b) it does not fulfil a mandatory or pass / fail requirement; or c) it contains qualifications that conflict with the Request for Quotation instructions. 2.5 Quotations and supporting documents shall be in English and any contract subsequently entered into and its formation, interpretation and performance shall be subject to and in accordance with the laws of England and Wales. 2.6 All prices quoted shall, unless otherwise stated, include profit, transport, labour, materials, fuel and plant charges, insurance and all other expenses of every kind which under the conditions of Contract are borne by the Bidder. Prices quoted shall be in UK Sterling and exclusive of Value Added Tax. Value Added Tax shall be applied at the appropriate rate ruling at the date of any invoice. 2.7 Bidders must not take part in any publicity activities with any part of the media about the Contract or this opportunity without getting the Client's written agreement first. This includes the Client's agreement on the format and content of any publicity. 2.8 This opportunity is made available in good faith. The Client gives no warranty as to the accuracy or completeness of the information contained in it. The Client also disclaim any liability for any inaccuracy or incompleteness. The Client reserve the right to cancel the Quotation process at any point. 2.9 The Client are not liable for any costs resulting from any cancellation of this Quotation process or for any other costs that Bidders may incur by Tendering for this Contract. Bidders must obtain at their own expense all the information that they need for the preparation of their Quotation. 2.10 Bidders will be deemed to fully understand the processes that the Client must follow under relevant legislation, and where the value of the opportunity is deemed to be above relevant thresholds, will adhere to the requirements set out in such legislation.