Treatment & Disposal of Residual Waste; and Management of Household Waste Recycling Centre Services

Description

West Northamptonshire Council (the "Authority") is seeking one or more suitably qualified and experienced suppliers to deliver the following services: Treatment & Disposal of Residual Waste; and Management of Household Waste Recycling Centre Services. The scope of these services is further detailed in the procurement documents made available on publication of this notice and in the Lot specific descriptions further below. Bidders should note that the scope of the services may change during the life of the eventual contract(s). Where the nature of any change is known at this time then the Authority has detailed this in the procurement documents. This procurement is being undertaken using the competitive dialogue procedure under the Public Contracts Regulations 2015. The procurement is divided into three (3) Lots: Lot 1: Treatment & Disposal of Residual Waste ("Residual Service"); Lot 2: Management of Household Waste Recycling Centre Services ("HWRC Service"); and Lot 3: Treatment & Disposal of Residual Waste and; Management of Household Waste Recycling Centre Services The Authority intends to award a single separate contract for each of the Residual Service and the HWRC Service. This will be the case even if the same bidder is appointed to both services. Lot 3 has been included as an optional Lot to enable a bidder to identify the financial saving or discount that would apply if they are awarded both services. It is not intended as an option for providing a combined service and the Authority would still award two separate contracts. For the avoidance of doubt, the Authority has not designed this procurement with the intention that the same bidder must be successful for both services. Bidders should note that they may submit for one or both of Lots 1 and 2. A bidder may only submit for Lot 3 where they have submitted for Lot 1 and Lot 2 or they have submitted for only one of Lot 1 or Lot 2 but are submitting a joint bid for Lot 3 with another bidder who has bid for the other of Lot 1/Lot 2. Further detail on the approach to managing the Lots during the procurement process is set out in the procurement documents. Final award will be made in accordance with the award criteria and evaluation approach set out in the procurement documents. If Lot 3 is awarded, then Lots 1 and 2 will not be awarded (and vice versa). The Authority will apply the selection criteria outlined in the procurement documents to limit the number of bidders taken through to the dialogue stage as further detailed below and in the procurement documents. The Authority does not intend to reduce the number of bidders down further during the dialogue stage by applying the award criteria. All estimated values referred to in this notice exclude VAT and indexation Lot 1: Treatment & Disposal of Residual Waste To accept and treat residual municipal waste collected by the Council including (without limitation) kerbside collected, bulky waste, household waste recycling centre waste, fly-tipping and persistent organic pollutants. To operate Brackmills Waste Transfer Station as a Delivery Point for residual waste, and to arrange for the haulage of waste from Brackmills and two other Delivery Points within West Northamptonshire to the treatment destination(s). The location of delivery points may change during the term. The Authority intends that this will be an exclusive arrangement for all in scope contract waste subject to certain rights of the Authority and exclusions under the contract (including relating to performance). No guarantee is given on tonnage or composition. Considering the existing service scope of the procurement the options to expand service scope and the maximum term, the Authority has estimated the total procurement valuation to be: Lot 1: Treatment & Disposal of Residual Waste - £162,000,000 From that total valuation, the estimated average spend per annum over the full term is approximately: Lot 1: Treatment & Disposal of Residual Waste - £10,000,000 (note: the average spend in the above paragraph should not be taken as the budget value for year 1 of delivery) All values exclude VAT and indexation. The contract will have a term of fifteen (15) years from 1 April 2025 with an Authority only break option at the end of year 10 Lot 2: Management of Household Waste Recycling Centre Services To manage the household waste recycling centre (HWRC) services, currently provided at 6 locations within West Northamptonshire, and arrange for the treatment of waste collected from the sites, with the exception of residual waste which will be treated under a separate contract. The services will also include maximising the capture and resale of reusable materials collected at the HWRCs and via the bulky kerbside service. The Authority reserves the right to remove reuse from the scope of the procurement at any time. The Authority intends that this will be an exclusive arrangement for all in scope contract waste subject to certain rights of the Authority and exclusions under the contract (including relating to performance). No guarantee is given on tonnage or composition. Considering the existing service scope of the procurement, the options to expand service scope and the maximum term, the Authority has estimated the total procurement valuation to be: Lot 2: Management of Household Waste Recycling Centre Services - £75,000,000 From that total valuation the estimated average spend per annum over the full term is approximately: Lot 2: Management of Household Waste Recycling Centre Services - £5,000,000 (note: the average spend in the above paragraph should not be taken as the budget value for year 1 of delivery) All values exclude VAT and indexation. The contract will have a term of fifteen (15) years from 1 April 2025 with an Authority only break option at the end of year 10. Lot 3: Treatment & Disposal of Residual Waste; and Management of Household Waste Recycling Centre Services Lot 3 has been included as an optional Lot to enable a bidder to identify the financial saving or discount that would apply if they are awarded both services. It is not intended as an option for providing a combined service and the Authority would still award two separate contracts. For the avoidance of doubt, the Authority has not designed this procurement with the intention that the same bidder must be successful for both services. Bidders should note that they may submit for one or both of Lots 1 and 2. A bidder may only submit for Lot 3 where they have submitted for Lot 1 and Lot 2 or they have submitted for only one of Lot 1 or Lot 2 but are submitting a joint bid for Lot 3 with another bidder who has bid for the other of Lot 1/Lot 2. Further detail on the approach to managing the Lots during the procurement process is set out in the procurement documents. Final award will be made in accordance with the award criteria and evaluation approach set out in the procurement documents. If Lot 3 is awarded, then Lots 1 and 2 will not be awarded (and vice versa). The service scope for Lot 3 is as detailed for Lots 1 and 2 above. Considering the existing service scope of the procurement, the options to expand service scope and the maximum term, the Authority has estimated the total procurement valuation to be: Lot 3: Treatment & Disposal of Residual Waste and Operation of Household Waste Recycling Centres - £237,000,000 (being the combined value of Lots 1 and 2). From that total valuation the estimated average spend per annum over the full term is approximately: Lot 3: Treatment & Disposal of Residual Waste and Operation of Household Waste Recycling Centres - £15,000,000 (note: the average spend in the above paragraph should not be taken as the budget value for year 1 of delivery) All values exclude VAT and indexation. The contract will have a term of fifteen (15) years from 1 April 2025 with an Authority only break option at the end of year 10.