NILGOSC SharePoint Upgrade and Migration August 2023

Description

Summary of work NILGOSC wish to appoint a service partner to design and build a SharePoint Subscription Edition farm on Windows Server virtual machines and perform data migration services from an existing on-premise SharePoint 2016 server farm running on Windows Server 2012 R2 Virtual Machines. Provide handover documentation for internal IT Team Provide advice on decommissioning of existing SharePoint farm Where the supplied staff will work Northern Ireland Where the supplied staff will work No specific location (for example they can work remotely) Why the work is being done The primary driver for the migration is to comply with Microsoft’s end of life announcement for Windows Server 2012 and 2012 R2 and ensure that the underlying OS is under long term support. Additionally, it is envisaged that SharePoint Subscription Edition will provide longer term additional functionality and act as a stepping stone to a future migration to SharePoint Online. The business problem The existing solution was deployed in 2020 and is working well. NILGOSC aim to provide long term stability and improvements to performance and search indexing. Staff must have access to information primarily via a front end dashboard and search functionality. NILGOSC will provide the virtual machines required, with an OS installed and activated based on the advice and recommendations of the service partner. NILGOSC will provide all licences. The partner will be required to design the farm according to recommended best practices, install and configure SharePoint Server and associated services and Microsoft SQL Server and migrate all data from the existing database. The work will include the migration of a custom dashboard and any configurations required to be compatible with SharePoint subscription edition. The people who will use the product or service User type: IT Administrator Definition: As an IT administrator I need to be able to perform basic maintenance to document libraries, permissions and search indexing. User type: Pensions Administrator Definition: As a Pensions Administrator I need to be able to upload documents to appropriate location, search for member information and access records using a familiar and consistent interface. I need the system to be responsive to search queries. Which phase the project is in Not applicable Existing team NILGOCS's project team consists of the IT Team, and will be lead internally by the Head of Information Technology. Address where the work will be done Address where the work will take place NILGOSC Office is located at Templeton House, 411 Holywood Road, Belfast, BT4 2LP. It is envisaged that most of the work can be completed remotely, however NILGOSC would expect that the supplier will be willing and able to visit the site if necessary. Working arrangements The development, implementation and migration work may be done remotely but the supplier must be available for meetings/calls with NILGOSC regarding project management. We require regular status updates detailing progress, achievement of milestones and any issues that may impact the project. NILGOSC expect that the supplier be available to attend the office in person in case of issues that cannot be adequately addressed remotely, or where it will benefit the swift delivery of the project. Security and vetting requirements No security clearance needed Latest start date 25 September 2023 Expected contract length Contract length: 0 years 1 months 0 days Budget Indicative maximum: £15000 Indicative minimum: The contract value is not specified by the buyer Contracted out service or supply of resource? Contracted out service: the off-payroll rules do not apply