Selby Primary Schools Group Catering Services Tender

Description

Selby Primary Schools Group Further details about each School are given later in the document under 'The Schools'. The Contract Duration and Structure The contract will be awarded for a three-year duration with the option of two additional, one year extensions. It is the intention of the Schools to appoint a single contractor in order to maximise the benefits for all parties. The financial structure of the contract is designed to reflect the Schools' aims to reward the Contractor in a fair manner and based upon contract delivery and to have an open-book agreement that is easily auditable. The Selby Primary Schools Group wish to be at the forefront of school catering and as such require a modern, branded offer that reflects the leading trends in the industry. At this time, the Schools' wish is to commence a catering contract, with a partner who shares their vision for a customer-focused service that attracts the maximum number of students. The meals that are to be provided must be appealing to customers, imaginative, provide good value for money and be nutritionally balanced to encourage all students to make an educated choice. Lot 1: Tender Schedule Issue of Invitation to Tender 2nd March 2022 Bidding Companies to Visit Sites Monday 21st and Wednesday 23rd March 2022 Clarification Deadline Friday 1st April 2022 Clarification Return Deadline * Wednesday 6th April 2022 Deadline for return of Tender Responses 11th April 2022 12 noon Presentation by shortlisted bidders 10th May 2022, 11:30am, 12:45pm and 2pm- Location TBC as Barwic Parade Community Primary School Reference site visits May 2022 Contract Awarded by End May 2022 Mobilisation Meeting June 2022 TBC Contract Commencement 1st September 2022 *Please note there may be certain information that is unavailable by the deadline and anything that has not been identified may need to be included but caveated. Please direct all tender queries to: - Consultant Contacts: Neil Meadows Tel: 07837 202225 Liz Ellory-Hoare Tel: 07927 385731 E-mail: admin@redboxcs.com All questions raised will be logged and collated and written responses provided to all tendering organisations. The identity of tenderers raising any questions will remain confidential. Any questions raised where the information is already included in the document will be identified with a page number to refer to. Tender Schedule Issue of Invitation to Tender 2nd March 2022 Bidding Companies to Visit Sites Monday 21st and Wednesday 23rd March 2022 Clarification Deadline Friday 1st April 2022 Clarification Return Deadline * Wednesday 6th April 2022 Deadline for return of Tender Responses 11th April 2022 12 noon Presentation by shortlisted bidders 10th May 2022, 11:30am, 12:45pm and 2pm- Location TBC as Barwic Parade Community Primary School Reference site visits May 2022 Contract Awarded by End May 2022 Mobilisation Meeting June 2022 TBC Contract Commencement 1st September 2022 *Please note there may be certain information that is unavailable by the deadline and anything that has not been identified may need to be included but caveated. Please direct all tender queries to: - Consultant Contacts: Neil Meadows Tel: 07837 202225 Liz Ellory-Hoare Tel: 07927 385731 E-mail: admin@redboxcs.com All questions raised will be logged and collated and written responses provided to all tendering organisations. The identity of tenderers raising any questions will remain confidential. Any questions raised where the information is already included in the document will be identified with a page number to refer to. Tender Schedule Issue of Invitation to Tender 2nd March 2022 Bidding Companies to Visit Sites Monday 21st and Wednesday 23rd March 2022 Clarification Deadline Friday 1st April 2022 Clarification Return Deadline * Wednesday 6th April 2022 Deadline for return of Tender Responses 11th April 2022 12 noon Presentation by shortlisted bidders 10th May 2022, 11:30am, 12:45pm and 2pm- Location TBC as Barwic Parade Community Primary School Reference site visits May 2022 Contract Awarded by End May 2022 Mobilisation Meeting June 2022 TBC Contract Commencement 1st September 2022 *Please note there may be certain information that is unavailable by the deadline and anything that has not been identified may need to be included but caveated. Please direct all tender queries to: - Consultant Contacts: Neil Meadows Tel: 07837 202225 Liz Ellory-Hoare Tel: 07927 385731 E-mail: admin@redboxcs.com All questions raised will be logged and collated and written responses provided to all tendering organisations. The identity of tenderers raising any questions will remain confidential. Any questions raised where the information is already included in the document will be identified with a page number to refer to. The deadline for the return of tender responses is 12 noon Monday April 11th 2022. Soft copies of responses should be sent to All School Contacts above, you should also copy in admin@redboxcs.com for the lead consultant to pick up. These emails may be opened and acknowledged but no attachments will be opened or downloaded until after the tender response deadline. If files are too big and require a link, please use WeTransfer and allow for the download to remain live for at least 48 hours after the deadline to allow for non-working days. Please complete the Form of Acknowledgement letter attached separately to indicate: • Your receipt of the ITT documentation • Your intention to submit a Tender response • The person attending the site visit/s on 21st and 23rd March 2022 and return to Red Box Consultancy Services Limited at admin@redboxcs.com by 12 noon Friday 18th March 2022. Site Visits to Selby Primary School Group Time Date Longman's Hill Community Primary School 10am Monday 21st March 2022 Barwic Parade Community Primary School 11am Monday 21st March 2022 Selby Community Primary School 12noon Monday 21st March 2022 Carlton Primary School 1pm Monday 21st March 2022 Barlow C of E Primary School 10am Wednesday 23rd March 2022 Chapel Haddlesey Church of England Primary School 11am Wednesday 23rd March 2022 Burton Salmon Community Primary School 12noon Wednesday 23rd March 2022 During the visit, tenderers will have the opportunity to view the service. It will only be possible for a maximum of two members of your team to attend the site visit; please adhere to this request. Please provide the name of the people attending, for security purposes, when confirming your intention to bid. During the visits it is essential that you do not ask the catering staff any questions. General queries about the School and technical questions should be emailed to Red Box at admin@redboxcs.com. All questions and answers will be circulated to all tenderers once the visits are completed. Presentation for Short-listed Contractors Tuesday 10th May 2022 11:30am Please ensure that you keep this day free for presentations. The shortlisted Contractors will have 45 minutes to deliver a presentation to the School. The agenda will be a short introduction - approximately 5 minutes, followed by a presentation of foods that the School would expect to see on the day-to-day menus - approximately 25 minutes, and then followed by questions and answers - approximately 15 minutes. There may also be additional areas the School want to discuss, and this will be detailed in the agenda sent out with the invitation for presentation email. It will be a requirement of the presentation that the area or operations manager who would have direct responsibility for the contract is present. Site Visits to Contractor Sites by Selby Primary Schools Group By end of May 2022 The Schools may wish to visit the Contractor's sites. If so, this visit will form part of the evaluation of the shortlisted Contractor's responses. If it were not possible to visit a contractor's site due to distance or time constraints, then The School would wish to seek a telephone reference. In the event site reference visits cannot take place then please have extra references, we are requesting ALL contracts currently operated by your proposed Area/Operations Manager, available for contact. We would appreciate contact details to include the telephone number and email address of two references at the site in case the initial contact is in self-isolation or away from work. Additional information: Price is not the only award criterion and all criteria are stated only in the procurement documents